Administration Executive

Job Description Roles & Responsibilities Handle employee documentation including passport copies, Emirates ID, visa copies, labour contracts, insurance records, offer letters, warning letters, NOCs, salary certificates, and HR files. Coordinate with PRO, typing centres, insurance providers, medical centres, Tasheel/Tawjeeh/Amer centres, and other government-related service providers. Track visa renewals, labour card renewals, Emirates ID, medical insurance, occupational health card, trade licence documents, tenancy contracts, vehicle documents, and other expiry dates. Support onboarding and exit formalities, including joining documents, employee file creation, induction coordination, visa processing follow-up, cancellation documents, and final settlement paperwork. Maintain attendance, leave, staff records, accommodation records, and other HR/admin reports. Prepare company letters, staff notices, internal memos, salary certificates, NOCs, warning letters, circulars, and management correspondence. Visit banks, government offices, customers, suppliers, insurance offices, courier companies, and other locations as required by management. Coordinate office supplies, pantry items, stationery, uniforms, SIM cards, staff requirements, repairs, maintenance, and general office administration. Maintain proper physical and digital filing for HR, admin, licence, vehicle, insurance, legal, and company documents. Support management with confidential work, reporting, follow-ups, staff coordination, and day-to-day administrative tasks. Desired Candidate Profile Minimum 2–5 years UAE admin / HR / PRO coordination experience. Valid UAE driving licence is mandatory. Experience in visa processing, labour documentation, Emirates ID, medical insurance, and employee file management is strongly preferred. Experience in trading, distribution, warehouse, logistics, or industrial company environment will be an advantage. Required Skills Good knowledge of UAE HR/admin documentation. Basic understanding of PRO-related procedures. Strong follow-up and coordination skills. Good English communication. Hindi, Malayalam, Punjabi, Urdu, or Arabic will be an advantage. Good Excel, MS Office, and email writing skills. Ability to manage expiry tracking and document control. Confidential, mature, punctual, and disciplined personality. Employment Type Full Time Company Industry General TradingExportImport Department / Functional Area Administration Keywords Office ManagerMeeting CoordinationOffice ManagementExecutive Assistant Get real-time job updates only on our App