Assistant Procurement Manager - Buildings Construction

Job Description Roles & Responsibilities Assistant Procurement Manager holds full leadership responsibility overseeing all procurement activities across the project portfolio. The incumbent is accountable for the strategic sourcing of subcontractors, suppliers, and services; governing the end–to–end procurement workflow from tender receipt through to subcontract award and documentation; and ensuring that all procurement is executed in a timely, cost–effective, and fully compliant manner. This role serves as the primary interface between the Procurement Department and senior leadership, Project Management, Cost Control, and the Contracts Department, and is responsible for maintaining the highest standards of commercial governance, value engineering, and vendor management across all projects. KEY RESPONSIBILITIES A. Leadership and Strategy Provide strategic direction and day–to–day management of the Procurement Department; set team objectives, performance standards, and workload priorities across all active and upcoming projects. Lead, mentor, and evaluate the procurement team including senior engineers, engineers, coordinators, and support staff; identify development needs and drive continuous capability improvement. Develop, implement, and continuously improve procurement policies, procedures, templates, and workflows to enhance departmental efficiency, compliance, and commercial outcomes. Act as the primary liaison between the Procurement Department and senior leadership, Project Directors, Cost Control, Contracts, and Tender Departments on all procurement matters. B. Sourcing, Tendering and Subcontractor Management Govern the full procurement lifecycle, from receipt of approved project documents from the Tender Department through to subcontract award and handover to the Contracts Department. Direct the preparation of procurement logs for all new awarded sites per the main BOQ, including PS and PC items; ensure comprehensive enquiry packages are issued to shortlisted subcontractors and suppliers in a timely manner. Lead and oversee the sourcing, evaluation, and negotiation of subcontract packages; ensure best–value procurement across cost, quality, delivery, and service dimensions in line with project specifications and contractual requirements. Review, approve, and present comparison statements and award recommendations to senior leadership; conduct final negotiations and freeze final scope, rates, and commercial terms prior to award. Manage the subcontractor award process by preparing scope of work and bid documents; coordinate approvals from Cost Control, Project Director, COO, and CEO before award, and forward to the Contracts Department for subcontract agreement issuance. Govern the preparation and subcontractor sign–off of Scope Statements and Responsibility Matrices for all finalized scopes; ensure all contract drawings, specifications, and scope documents are dispatched and stamped by the subcontractor. C. Commercial Governance, Budget and Cost Control Monitor and govern project procurement budgets across all active sites; proactively identify cost–saving and value engineering opportunities and escalate budget risks to project and senior management. Oversee the preparation of procurement cash flow and forecasting reports; ensure the department’s financial commitments are accurately tracked and reported to senior leadership and the Finance Department. Coordinate with Commercial Team to resolve variations, claims, and commercial issues arising from procurement activities and ensure all commercial adjustments are properly documented and approved. Ensure full compliance with project specifications, contractual terms, company policies, and quality standards throughout all procurement activities and across all team members. D. Vendor and Subcontractor Management Own and govern the company’s vendor and subcontractor database; oversee prequalification of new suppliers and subcontractors, and lead post–evaluation of performance to maintain an approved, high–quality supply chain. Build and maintain strong, professional relationships with key suppliers and subcontractors; serve as the senior point of escalation for technical and commercial clarifications, RFI’s, and dispute resolution. Monitor quotation validity, pricing, delivery schedules, and approval timelines; ensure the team follows up proactively on all open procurement items to prevent delays to project programmes. E. Reporting, Documentation and ERP Governance Review and approve monthly procurement status reports for all projects; ensure accurate and up–to–date procurement logs, trackers, and schedules are maintained by the team at all times. Ensure robust documentation control across all procurement activities including RFQ’s, tender documents, quotations, comparison statements, scope of work documents, bid submissions, and all related correspondence; maintain records in a structured, audit–ready manner. Govern the utilization of the ERP system across the department, ensuring all data entry, procurement tracking, reporting, and project coordination activities are accurately and consistently maintained by all team members. Coordinate with technical and site teams for clarifications and approvals on all procurement–related matters; ensure procurement activities are aligned with project programmes, site requirements, and engineering specifications. KEY COMPETENCIES Strategic Procurement Leadership Ability to set procurement strategy, govern the full subcontract lifecycle, and ensure best–value outcomes across a portfolio of concurrent construction projects Commercial & Negotiation Acumen Strong ability to evaluate offers, lead complex negotiations, freeze favorable terms, and manage variations and claims in a construction contracting environment Technical Understanding Ability to read and interpret tender drawings, BOQ’s, and specifications; sufficient technical knowledge to assess subcontractor scope compliance and coordinate effectively with engineering and site teams Vendor & Supply Chain Management Demonstrated capability to build and maintain a high–quality supplier and subcontractor base through rigorous prequalification, performance evaluation, and relationship management Planning & Organizational Skills Proven ability to manage multiple procurement workstreams simultaneously, prioritize effectively, and maintain structured procurement logs, trackers, and reporting across several projects at once Stakeholder Management Skilled at coordinating with senior leadership, project teams, Cost Control, Contracts, and site management; able to communicate procurement outcomes clearly and influence decisions at all levels Team Development Demonstrated ability to guide and develop a procurement team, set clear accountability, and build a high–performance culture of accuracy, compliance, and continuous improvement Desired Candidate Profile Arabic Speaker/ Bachelors Degree in Civil Engineering Employment Type Full Time Company Industry ConstructionCivil Engineering Department / Functional Area BuyingPurchaseProcurementVendor Management Keywords Procurement Lead - Construction Get real-time job updates only on our App