China Overseas Coordinator- Trademark Administration and Monitoring

Job Description Roles & Responsibilities Maitaining digital and physical China trademark-related files and ensuring they are up to date. Inputting and updating information in a shared drive and Excel trademark-related filings, HJ and SK contracts, and payment applications. Working closely with the China team staff led by the VP. Cross-checking & reviewing all files received from the China head office before handing them over to the dedicated team/before getting the VP’s approval/stamps. Coordinating with the Italy team for buying appointments and seasonal item purchases. Creating mark-up prices, and assisting MTM “made to measure” and MTO “made to order” orders of the showroom – Canali Dubai-related Perform daily reviews of assigned trademark monitoring reports. Track specified trademarks and applicants in internal records. Organize and regularly update trademark filing status tables, spreadsheets, and folders. Monitor China trademark publication updates and deadlines, and flag items requiring action. Assist in preparing, formatting, and organizing documents related to trademark cases. Review documents for completeness and consistency (e.g., dates, names, and attachments). Organize third-party materials and evidence received from agents or business partners. Translate important official documents from Chinese into English for internal records. Maintain and organize compliance and case files. Track the status of notarization, legalization, and authentication of documents. Follow up with internal teams or external agents on missing or pending documents. Act as a coordination point between internal teams, Head Office, and subsidiaries. Coordinate China visa applications when required. Assist in updating standard contract templates and internal forms as instructed. Schedule follow-ups and ensure assigned tasks are completed within deadlines. Conduct basic administrative research (e.g., collecting firm profiles, service scopes, and contact details). Assist in annual or periodic reviews of trademark monitoring arrangements and service providers. Support the preparation of simple internal reports and summaries. Desired Candidate Profile Chinese national (mandatory requirement). Fluent in Mandarin (written and spoken). Good command of the English language, with the ability to converse clearly and professionally in English. Ability to translate official documents from Chinese to English accurately. Bachelor’s degree in Business Administration, Law, Intellectual Property, or a related field is preferred. Minimum 2–4 years of experience in trademark administration, legal support, compliance, or a related administrative role. Prior experience handling China trademark filings, monitoring, or coordination with agents is highly preferred. Additional training or exposure to trademark administration, legal documentation, or compliance work is an advantage. Experience in document control, compliance tracking, and coordination with multiple stakeholders is an advantage. Skills & Competencies Strong administrative and organizational skills with high attention to detail. Ability to track deadlines, follow up on pending items, and manage multiple tasks simultaneously. Proficiency in MS Office (Excel, Word, Outlook); ability to maintain structured spreadsheets and filing systems. Good coordination and communication skills to liaise with internal teams, Head Office, subsidiaries, and external agents. Basic research skills for collecting firm profiles, service scopes, and business information. Ability to handle confidential documents with discretion and professionalism. Employment Type Full Time Company Industry Textiles ClothingApparelsFashionAccessories Department / Functional Area Other Keywords TrademarkIntellectual PropertyTrademark Administrator Get real-time job updates only on our App