Facility Assistant - UAEN

Job Description Roles & Responsibilities Documentation & Compliance Manage petty cash related to dialysis operations and maintain accurate records. Assist in the creation, review, and implementation of facility-related policies, procedures, and workflows. Ensure compliance with all facility-related operational policies including waste management, laundry services, recycling, fire safety, and regulatory requirements. Maintain and update facility-related KPIs and reports. Prepare and submit facility documentation, reports, and trackers for management review. Procurement & Ordering Source non-clinical suppliers and obtain quotations as required. Assist in preparing purchase requisitions through Oracle or designated procurement systems. Coordinate inventory replenishment and facility-related purchasing requirements. Support CAPEX submissions and approval processes for facility improvements and equipment purchases. Maintenance & Servicing Maintain service and preventive maintenance calendars to ensure timely completion. Coordinate with suppliers, contractors, and service providers for scheduled and urgent maintenance. Ensure timely renewal of vehicle registrations, permits, and other facility licenses. Serve as point of contact for assigned contractors and outsourced vendors. Monitor and ensure completion of facility action plans and maintenance reports. Accommodation Management Liaise with accommodation owners regarding contracts, payments, maintenance, and utility bills. Ensure staff accommodation is efficiently managed and operational needs are met. Monitor cleanliness, maintenance standards, and budget controls for accommodation facilities. Coordinate procurement of accommodation equipment and furnishings with required approvals. Operational Support Respond to general facility-related requests after working hours as required. Prepare refurbishment allowance requests and ensure approval processes are completed. Provide daily updates and operational reports to the Facilities Manager and Director of Facilities Management. Support homecare facility operations including transportation, accommodation, and related logistics. Attend facility meetings, committees, and operational projects as assigned. Provide departmental coverage during the absence of the Facilities Manager or Facilities Administrative Assistant. Perform additional duties as assigned by the Facilities Department leadership. Desired Candidate Profile Education Diploma or Bachelor’s degree in Facilities Management, Business Administration, or related field Facilities Management certification Experience Minimum 0 –1 year of facilities coordination or administrative experience Strong organizational and documentation skills Proficiency in MS Office applications Experience in healthcare or long-term care settings Vendor and accommodation management experience CAPEX and budget management experience Certification and Licensure Job Specific Knowledge and Skills Strong understanding of facility operations and maintenance coordination Knowledge of safety regulations, waste management, and compliance standards Effective communication and vendor management skills Strong problem-solving and multitasking abilities Ability to manage multiple priorities and meet deadlines Financial administration skills including petty cash and budget tracking Flexibility for on-call operational support Employment Type Full Time Company Industry MedicalHealthcareDiagnosticsMedical Devices Department / Functional Area Administration Keywords Facility AssistantFacilities CoordinatorAdministrative SupportOffice AdministrationOffice AssistantEstate AssistantInventory ManagementWorkplace AssistantProperty AssistantProperty Maintenance Get real-time job updates only on our App