Real Estate Administrator cum Receptionist

Job Description Roles & Responsibilities Manage front-desk operations, including greeting visitors, handling telephone calls, emails, and correspondence professionally. Coordinate with real estate agents, clients, and internal departments to ensure smooth day-to-day operations. Prepare, review, and process real estate documentation, including RERA Forms A, B, and F, contracts, tenancy-related documents, and other property-related paperwork. Ensure all property files, client records, contracts, and supporting documents are properly maintained and updated. Liaise with clients and agents for document collection, follow-ups, approvals, and transaction coordination. Maintain accurate data entry and update records in CRM systems, Excel sheets, and internal databases. Support the accounts department with invoice tracking, payment follow-ups, and maintaining financial records where required. Coordinate with internal departments to ensure timely processing of administrative and operational requirements. Schedule meetings, manage calendars, and arrange appointments for management and sales teams. Monitor office supplies and support overall office administration and daily operational activities. Ensure the reception and office environment is professional, organized, and welcoming at all times. Assist management with reports, correspondence, and other administrative tasks as assigned. Desired Candidate Profile Bachelor’s degree or Diploma in Business Administration, Accounting, or a related field. 3–5 years of experience in an administrative, receptionist, or coordination role, preferably within the real estate or property sector in the UAE. Excellent communication and interpersonal skills in English; Arabic language proficiency will be an added advantage. Strong working knowledge of MS Office applications, particularly Excel, Word, and Outlook. Experience with CRM, ERP, or accounting software will be an advantage. Basic accounting knowledge with the ability to support data entry, invoice tracking, and record maintenance. Familiarity with real estate documentation and processes, including property-related contracts and RERA forms, will be preferred. Strong organizational, coordination, and multitasking abilities with attention to detail. Ability to manage front-desk responsibilities while effectively supporting administrative and accounts-related tasks. Proactive, reliable, and professional with a customer-service-oriented approach. Female candidates with prior UAE real estate administration experience will be preferred. Employment Type Full Time Company Industry Real Estate Department / Functional Area Administration Keywords Real Estate Administrative AssistantReal Estate Customer Service RepresentativeReal Estate ReceptionistReal Estate AdministrationReceptionist For Real EstateReal Estate Support SpecialistReal Estate CoordinatorReal Estate Office Assistant Get real-time job updates only on our App