Training Coordinator - COE

Job Description Roles & Responsibilities The COE Training Coordinator is responsible for coordinating, implementing, and monitoring technical and operational training programs across all divisions under the Centre of Excellence (COE). The role ensures that training initiatives align with company standards, project requirements, and QHSE objectives. The COE Training Coordinator plays a critical role in enhancing workforce competency, standardizing best practices, and supporting continuous improvement across construction operations. Training Planning & Scheduling: Coordinate with HR to receive arrival forecasts / onboarding schedules for new joiners. Convert arrival data into training batch plans and daily schedules in alignment with trainer availability and facility capacity. Maintain and update training calendars, including changes, delays, or rescheduling. Communicate training schedules to trainers, assessors, and relevant stakeholders Training Records & Documentation Management: Maintain accurate manual and digital training records for all learners until a formal record management system or LMS is implemented. File and track: Attendance records; Practical evaluation sheets; Assessment results; Training completion records Ensure all documentation is: Properly labelled; Version controlled; Audit-ready (internal, client, or ISO requirements) Assessment & Reporting Support: Collect daily practical assessment results from trainers and assessors. Prepare and circulate daily assessment summary reports to the COE Manager and relevant stakeholders. Consolidate data into Weekly training progress reports, Monthly training, assessment, and deployment readiness reports Track Pass / fail rates; Retraining requirements; Outstanding assessments Inventory & Resource Coordination: Maintain inventory records for Training tools and equipment, Consumables (cement, tiles, boards, paint, adhesives, PPE, etc.) Track issuance and usage of training materials by batch Flag low stock levels and coordinate replenishment requests with the COE Manager. Support basic equipment tracking and accountability. Coordination & Stakeholder Support: Act as the administrative point of contact between COE Manager, HR, Trainers / Assessors, Operations / Deployment teams Support trainers by ensuring Correct batch lists, Assessment forms, Training materials are available on time Escalate data gaps, documentation issues, or scheduling conflicts proactively. Key Skills & Competencies: Strong administrative and coordination skills High attention to detail and accuracy Proficient in Excel and basic reporting Ability to manage multiple training batches simultaneously Good communication and follow-up skills Organized, structured, and process-driven mindset Desired Candidate Profile Coordinate and schedule technical, operational, and safety training programs across divisions. Maintain centralized training calendars and attendance registers. Coordinate site-based and classroom training sessions. Track employee competencies and certification validity. Support trainers in preparing training materials and assessments. Compile training performance reports and KPIs for COE management. Coordinate induction, refresher, and specialized training programs. Ensure minimal disruption to site operations during training execution. Support continuous improvement initiatives under the COE framework. Adhere to company policies, code of conduct, conflict of interest, standards, rules and regulations at all times. Always prioritize keeping employee information and sensitive data confidential Prioritize and ensure full compliance with the Quality, Health, Safety, and Environmental (QHSE) policies established by the company. Accurate and On Time submissions of balanced scorecards. Maintain supportive documentation to substantiate the actual performance for all Key Performance Indicators (KPIs) outlined in the Balanced Scorecard (BSC). Employment Type Full Time Company Industry ConstructionCivil Engineering Department / Functional Area TrainingLearning Keywords Learning And DevelopmentLMS ManagementTraining AdministrationInventory ManagementSchedule ManagementTraining Coordination Get real-time job updates only on our App