Executive Secretary to the Chairman

Job Description Roles & Responsibilities We are seeking a highly organized, detail-oriented, and proactive Executive Secretary to provide administrative and executive support to senior management. The ideal candidate will handle confidential information with discretion, manage schedules efficiently, and ensure smooth daily operations. Key Responsibilities Manage the executive’s calendar, appointments, and travel arrangements Prepare and proofread correspondence, reports, presentations, and documents Organize and maintain files, records, and databases Coordinate meetings, take minutes, and follow up on action items Handle phone calls, emails, and communication on behalf of executives Liaise with internal departments and external partners Assist in planning events, conferences, and executive-level activities Maintain confidentiality of sensitive information Perform general office duties as assigned Desired Candidate Profile Bachelor’s degree (Preferred: Business Administration, Office Management, or related field) Proven experience as an Executive Secretary, Executive Assistant, or similar role Excellent verbal and written communication skills Strong organizational and multitasking abilities Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) Ability to work under pressure and meet deadlines Professional appearance and attitude High level of integrity and confidentiality Preferred Skills Strong time-management and problem-solving skills Ability to work independently and take initiative Experience dealing with high-level executives Knowledge of office management systems and procedures Additional Details : Visa : Company / Husband: : Will be discussed Working Hours : 8.30 AM TO 6 PM OFF Days : Saturday & Sunday If you meet the requirements and are ready to join a dynamic team, please send your CV to career@mgtgroup[dot]ae Employment Type Full Time Company Industry General TradingExportImport Department / Functional Area SecretaryFront OfficePersonal Assistant (PA) Keywords Executive Secretary To ChairmanOffice ManagementExecutive AssistantCalendar ManagementTravel ArrangementSchedule ManagementDocument PreparationCLevel SupportBoard SecretaryMeeting ManagementMinute TakingAppointment SchedulingAdmin Support Get real-time job updates only on our App