Admin Executive / Receptionist

Job Description Roles & Responsibilities Key Responsibilities Manage front office operations, including welcoming visitors, handling inquiries, and directing them to the appropriate departments. Operate the PBX and multi-line telephone system, screen calls, and efficiently route incoming communications. Maintain sales enquiry records, generate enquiry numbers in ERP/Focus and Excel, and coordinate with internal teams for timely follow-up. Prepare and maintain weekly sales reports and other management reports as required. Coordinate customer communications, including sending responses and regret letters for inquiries outside the company's product range. Manage employee attendance records and prepare monthly attendance reports for payroll processing. Administer employee medical insurance activities, including additions, deletions, and maintenance of insurance records. Maintain records related to company assets, including vehicle insurance, Salik accounts, traffic fines, and employee insurance cards. Coordinate travel arrangements, including hotel bookings, flight reservations, transportation, and visa-related support when required. Arrange courier services, manage incoming and outgoing mail, and ensure proper document handling and distribution. Oversee office administration activities, including procurement and inventory management of office supplies, pantry items, stationery, and printed materials. Coordinate maintenance and servicing of office equipment, company vehicles, and facility-related requirements. Prepare Local Purchase Orders (LPOs) and maintain records of customer and supplier purchase orders. Maintain supplier information, product catalogues, compliance records, and other business documentation. Support HR, Finance, Sales, and Management teams with administrative coordination and documentation requirements. Perform additional administrative and coordination duties as assigned by management. Desired Candidate Profile Bachelor's Degree or Diploma in Business Administration or related field. 2–5 years of experience in Administration, Reception, or Office Coordination roles. Proficiency in MS Office (Excel, Word, Outlook). Experience working with ERP systems (Focus ERP preferred). Strong communication, organizational, and multitasking skills. Ability to handle confidential information with professionalism. Experience in travel coordination, employee records management, and office administration will be an advantage. Employment Type Full Time Company Industry ConstructionCivil Engineering Department / Functional Area Administration Keywords Administrative AssistantOffice AssistantReceptionistFront Desk CoordinatorAdministrative OfficerOffice AdministrationReception Get real-time job updates only on our App