Executive Assistant

Job Description Roles & Responsibilities We are seeking a high-caliber, multilingual Executive Assistant to operate as a strategic partner to senior leadership, combining executive support with analytical thinking, systems building, and business problem-solving capabilities. This is not a traditional EA role. The successful candidate will function as a hybrid of: Executive Assistant Analyst Operator / Junior Chief of Staff You will be deeply embedded in both business and personal workflows, acting as a force multiplier for executive decision-making, structuring ambiguity, and driving execution through data, systems, and proactive ownership. The ideal candidate holds an MBA or strong analytical degree, has project management experience, and thrives in high-performance, multicultural environments. Executive Leverage & Administration Own and manage the Director’s calendar as a strategic asset, prioritizing based on ROI and impact Act as a gatekeeper for communications and decision flow Prepare and review high-level correspondence, reports, and presentations Handle confidential and sensitive matters with utmost discretion Integrate and manage both professional and personal scheduling seamlessly Analytical & Decision Support (Key Differentiator) Conduct structured research on markets, companies, and investment opportunities Prepare: Briefing notes Business summaries Decision memos Translate complex data into clear, actionable insights Build simple models, frameworks, and structured outputs to support decision-making Systems, Tools & Process Optimization Design, implement, and optimize workflows across: Email, calendar, CRM, and task management systems Build dashboards and trackers using: Notion, Excel, Airtable, or similar tools Utilize AI tools (e.g., ChatGPT, automation platforms) to: Draft communications Summarize data Accelerate research Identify inefficiencies and automate repetitive processes Project & Execution Management Track strategic initiatives and ensure execution momentum Coordinate across cross-functional teams and stakeholders Translate ideas into structured execution plans Ensure timelines, deliverables, and priorities are met Communication & Output Management Draft high-quality: Emails Investor communications Internal memos and reports Prepare meeting agendas, briefs, minutes, and follow-ups Maintain clear, concise, and executive-level communication standards Travel, Events & Lifestyle Integration Manage complex international travel and logistics Coordinate meetings, leadership events, and executive engagements Handle personal matters with professionalism and confidentiality Align personal and business priorities across time zones Desired Candidate Profile Education MBA (Business / Finance) – Strongly Preferred OR Degree in: Mathematics Engineering Computer Science Business / Finance Commerce LLB / Law Experience 3–6 years in: Executive support to senior leadership Consulting / investment / startups / operations Experience in project management and business analysis is required Prior experience with Athena or similar high-performance EA environments is a strong advantage Technical Skills Advanced proficiency in: Microsoft Office / Google Workspace Excel / Google Sheets (data handling & analysis) Experience with: Notion / ClickUp / Asana / Airtable / CRM tools Familiarity with: AI tools and workflow automation Basic no-code / systems thinking (preferred) Communication & Language Skills Multilingual preferred Fluent in English (business-level proficiency required) Strong written and verbal communication skills Ability to synthesize complex information clearly Core Competencies Strategic thinking and structured problem-solving High level of ownership and accountability Ability to manage multiple priorities simultaneously Strong analytical and decision-support capability High attention to detail and excellence Discretion, professionalism, and integrity Proactive mindset (anticipates vs reacts) What Differentiates This Role? You will drive decisions, not just support them You will build systems, not just manage tasks You will operate as a junior Chief of Staff / strategic operator Exposure to high-level decision-making and business strategy Success Metrics Increase in executive time spent on high-value activities Speed and quality of decision support Reduction in operational inefficiencies Quality of output (reports, briefs, communication) Ability to independently manage workflows and priorities Employment Type Full Time Company Industry Other Department / Functional Area Other Keywords Project ManagementBusiness AnalysisBusiness PlanningExecutive SecretaryStakeholder LiaisonExecutive CoordinatorBusiness Support SpecialistCommunication SkillsReport PreparationResearch SkillsConfidentialityEvent CoordinationChief Of Staff Get real-time job updates only on our App