Executive Assistant

Job Description Roles & Responsibilities We're hiring an Executive Assistant to support our executive and keep operations running smoothly at our construction site. Manage the executive's calendar, meetings, and appointments, resolving scheduling conflicts proactively Prepare, organize, and control project documents (filing, version control, distribution, archiving) Draft, review, and proofread correspondence, reports, and memos on the executive's behalf Screen calls, emails, and visitors; prioritize and route communications appropriately Coordinate travel arrangements and logistics when required Take minutes during meetings and follow up on action items Oversee general office management — supplies, vendors, facility coordination Liaise between the executive and site staff, contractors, and external parties Handle confidential information with discretion Support tender, quotation, and invoice processes when needed Desired Candidate Profile Bachelor's degree required; engineering background is a plus Strong document control and organizational skills Comfortable working in a construction site environment Experience with tenders, quotations, or invoicing is a plus, not mandatory Excellent written and verbal communication Ability to multitask and handle pressure with discretion Fast learner with a strong drive to grow and improve — eager to take on new responsibilities Employment Type Full Time Company Industry ConstructionCivil Engineering Department / Functional Area Administration Keywords Event PlanningOrganizational SkillsData ResearchOffice ManagerPersonal AssistantOperations CoordinatorTechnical SkillsProblem SolvingConfidentiality Get real-time job updates only on our App