Executive Secretary

Job Description Roles & Responsibilities Provide high-level administrative and executive support to senior leadership to ensure smooth daily operations. Manage calendars, meetings, travel, events, and business reviews. Prepare and distribute professional correspondence, reports, presentations, and documents. Draft Arabic and English communications, including official letters to government and regulatory bodies. Act as a liaison between leadership, internal teams, external stakeholders, vendors, and government entities. Track action items, approvals, and deadlines to ensure timely completion. Maintain organized filing systems with strict document control and confidentiality. Coordinate cross-department communication to support business objectives. Screen and prioritize inquiries, escalating as needed. Support reporting, dashboards, and analysis using Microsoft Office tools. Manage vendor communications and follow-ups. Ensure proper document distribution and record management. Handle sensitive information with discretion and professionalism. Support special projects and administrative initiatives. Improve administrative processes and workflows. Maintain relationships with government authorities and support compliance documentation. Coordinate logistics for meetings, events, and executive visits. Ensure adherence to company policies and administrative standards. Desired Candidate Profile Bachelor’s Degree in Business Administration, Management, or a related field; professional certifications in Project Management, Office Administration, or related disciplines are an advantage. Minimum 10 years of experience in Executive Administration, Office Management, Executive Assistant, or similar senior support roles. Proven experience liaising with UAE government entities, authorities, and regulatory bodies. Experience within FMCG, manufacturing, water, or related industries is preferred. Strong knowledge of UAE government procedures, documentation, and approval processes. Excellent written and verbal communication skills in Arabic and English. Advanced proficiency in Microsoft Office applications, particularly Excel, PowerPoint, Word, and Outlook. Strong skills in report preparation, presentation development, document management, and drafting professional correspondence. Ability to handle confidential information with discretion and professionalism. Highly organized with exceptional multitasking, prioritization, and time management skills. Strong stakeholder management, coordination, and follow-up capabilities. Proactive, resourceful, detail-oriented, and solution-focused with the ability to work in a fast-paced environment. Excellent interpersonal and relationship-building skills with a collaborative, customer-focused mindset. Adaptable and capable of managing changing priorities while consistently meeting deadlines. Demonstrates integrity, accountability, and a high level of professionalism. Employment Type Full Time Company Industry FMCGFoodsBeverages Department / Functional Area Administration Keywords Business Support SpecialistExecutive Assistant Get real-time job updates only on our App