Administrator

Job Description Roles & Responsibilities Receive and manage enquiries, requests, and correspondence from customers, suppliers, and internal departments. Provide administrative support to departments and ensure timely follow-up on operational matters. Prepare, process, and maintain quotations, purchase requests, invoices, and other business documents as required. Coordinate with internal teams including Finance, Logistics, Procurement, HR, and Operations to ensure smooth execution of activities. Maintain accurate records, databases, and documentation within ERP systems, shared drives, and company trackers. Monitor and follow up on pending actions, approvals, documentation, and outstanding requests to ensure timely closure. Prepare reports, spreadsheets, and administrative summaries for management review. Manage filing systems and ensure company records are maintained in an organized and accessible manner. Schedule meetings, coordinate appointments, and support departmental administrative requirements. Assist with vendor and customer communications and ensure professional and timely responses. Support the preparation and processing of invoices and coordinate with the Finance team regarding billing-related matters. Ensure compliance with company policies, procedures, and documentation requirements. Desired Candidate Profile Qualifications & Experience Education: Bachelor’s degree in business administration, Management, or a related field. Experience: Minimum 2–3 years of experience in an administrative, office coordination, or operations support role. Experience working with ERP systems and business applications is preferred. Experience in marine, engineering, technical services, or similar industries is an advantage. Skills & Competencies Strong written and verbal communication skills. Proficiency in Microsoft Office 365, particularly Excel, Outlook, Word, and Teams. Experience working with ERP systems and electronic document management systems. Excellent organizational and multitasking abilities. Strong attention to detail and accuracy. Ability to manage multiple priorities and work under pressure. Effective coordination and follow-up skills. Customer-focused approach with strong problem-solving abilities. Ability to work independently and collaboratively within a team environment. Employment Type Full Time Company Industry ShipbuildingShip RepairShip MaintenanceDrydocks Department / Functional Area Administration Keywords InvoicingAdministrationCoOrdinationQuotations Get real-time job updates only on our App