Personal Assistant

Job Description Roles & Responsibilities Manage schedules, meetings, appointments, and daily coordination for senior management. Arrange domestic and international travel, including visas, flight bookings, hotel reservations, and related logistics. Handle official correspondence and prepare presentations, reports, submissions, and management documents. Screen phone calls, manage incoming and outgoing emails, letters, documents, and official communications. Welcome visitors, clients, consultants, and subcontractors, and provide administrative support to ensure smooth coordination. Maintain organized electronic and physical filing systems for contracts, tenders, legal documents, project records, and confidential files. Procure office supplies, stationery, and other administrative requirements in coordination with the concerned departments. Coordinate the project tendering process from document collection to final bid submission. Assist in preparing tender enquiries, RFPs, contracts, legal agreements, and related commercial documents. Liaise with clients, consultants, subcontractors, and suppliers regarding tender requirements, clarifications, and submissions. Ensure complete tender submissions with all required enclosures, approvals, supporting documents, and compliance requirements. Execute work that adheres to quality, health, safety, and environmental considerations, as well as commitment and excellence Desired Candidate Profile Previous experience in a construction, contracting, infrastructure, or engineering company is highly preferred. Strong knowledge of construction-related documentation, tender submissions, project correspondence, and consultant/client coordination. Experience in handling tenders, RFPs, contracts, quotations, prequalification documents, and bid submission requirements. Familiarity with construction project workflow, subcontractor coordination, supplier communication, and site-related administrative support. Ability to coordinate with senior management, project managers, engineers, consultants, clients, and subcontractors professionally. Strong organizational skills with the ability to manage multiple priorities, deadlines, and confidential documents. Proficient in MS Office, especially Word, Excel, PowerPoint, and Outlook. Presentable, professional, detail-oriented, and able to work under pressure. Candidate must have good documentation control, filing, follow-up, and coordination skills within a construction environment. Employment Type Part Time Company Industry ConstructionCivil Engineering Department / Functional Area Contract ManagementEstimationTenderingQuantity Surveying Keywords Office ManagerEvent PlanningProject CoordinatorAdministrative AssistantExecutive CoordinatorBusiness Support OfficerPersonal SecretaryTravel Coordination Get real-time job updates only on our App