Document Controller / Coordinator (Oil & Gas / Construction)

Job Description Roles & Responsibilities Liaise effectively with clients, consultants, contractors, suppliers, and internal stakeholders to facilitate seamless project coordination and order execution. Administer sales and procurement documentation, including quotations, purchase orders, sales orders, invoices, and delivery schedules, while ensuring timely follow-up on outstanding actions. Maintain comprehensive records of vendor registrations, prequalification approvals, certifications, compliance documents, and contractual requirements. Track and monitor tender opportunities, quotation progress, and sales pipeline activities, providing regular updates on awarded, pending, and unsuccessful submissions. Support the sales and business development teams in the preparation of bid documentation, tender responses, project correspondence, and client communications. Conduct proactive follow-ups with clients regarding quotation approvals, purchase order issuance, payment progress, and delivery commitments. Coordinate with suppliers to obtain competitive pricing, technical specifications, product availability details, and lead-time information. Generate and maintain accurate sales reports, project tracking records, performance metrics, and management dashboards to support decision-making. Ensure all documentation and submissions comply with company standards, contractual obligations, and client-specific requirements Desired Candidate Profile Proactive, detail-oriented, and highly organized. Experience in the Oil & Gas or Construction sector. Strong administrative and coordination skills. Acquainted with various government portals like Mushtarayat (preferable). Strong proficiency in MS Excel, Word, and Outlook. Excellent communication, organizational, and multitasking skills. Ability to coordinate effectively with clients, suppliers, and internal departments. Experience handling supplier registration and prequalification processes is an advantage. Ability to work under pressure and meet deadlines in a fast-paced environment. Employment Type Full Time Company Industry Oil & GasPetroleum Department / Functional Area SalesBusiness Development Keywords Administrative RolesOil & GasConstructionMS ExcelMS WordQuotation ManagementSupplier RegistrationClient CommunicationsProject CoordinationGovt PortalOil & Gas SalesProject Sales Get real-time job updates only on our App