Administrative Assistant

Job Description Roles & Responsibilities Take initiative and work accurately on repetitive, administrative task of technical nature. · Pro-actively communicate with administrative team on job related administration, and other departments where applicable (e.g. Workshop floor team, Purchase or Accounts). Open Work Orders and doing related administration as needed. Support Administrators with Pre-Award Planning activities, such as but not limited to: Register & file information in the system, e.g. pictures, emails, details, manuals, drawings, planning, Open Job Cards in SERA and doing related administration (network folder) & communication, Prepare Job Cards, Inspection Checklists for the Technicians (send to & receive from tablets). Support Administrators with Post-Award Planning activities, such as but not limited to: Based on Job Order Confirmation, prepare and send Picking List to Store, Prepare Work Charts, Test Reports, (Fitment) Checklists for the Technicians (fill information as needed, send to & receive from tablets), Be aware of job status at all time, take notes and pictures and prepare report, as needed / requested by Administrator. Support Administrators with Job Completion activities, such as but not limited to: Gather and register in ERP all cost allocated to the Job Cards (e.g. supplier invoices, seal form, hose form, picking list, bills), Gather applicable Checklists and completion pictures from the Technicians (receive from tablets), Close Job Cards and doing related administration, Maintain job performance register and file all administration in job folder, Update ERP accordingly (closing date, job card status). Maintain cleanliness of work area at all times, Perform such other duties as assigned by the General Foreman or Workshop Operations Manager, Comply with company (QHSE) policies at all times and motivate others to do the same. Draft, edit, and send professional correspondence and reports, maintaining a high level of accuracy and attention to detail. Organize and maintain electronic and paper filing systems, ensuring easy access and retrieval of important documents. Desired Candidate Profile Minimum of a high school diploma; an associate's or bachelor's degree in business administration is preferred. At least 2 years of relevant experience in an administrative role, demonstrating a solid understanding of office protocols. Familiarity with industry-specific software and tools, such as Microsoft Office Suite, project management software, and CRM systems. Fluency in English is required; proficiency in additional languages is a significant advantage, especially in multinational environments. Employment Type Full Time Company Industry Engineering Design & Consulting Department / Functional Area Administration Keywords Office ManagerCustomer ServiceOffice ManagementDocument PreparationData EntryAdministrative CoordinatorProject Assistant Get real-time job updates only on our App