Accountant cum admin for Luxury car rental

Accounting Responsibilities Record daily rental income, deposits, refunds and expenses in the accounting software, with full supporting documents Prepare and issue tax invoices, rental agreements' financial summaries and customer statements Reconcile bank, credit card and payment gateway (POS/online) transactions daily and monthly Track and bill traffic fines, Salik/toll charges, fuel, damage and other chargebacks to customers, and manage security deposit releases Manage accounts payable and receivable, including corporate clients, agents and suppliers, and follow up on overdue payments Process monthly payroll through WPS and maintain staff records for end-of-service and leave calculations Prepare and file VAT returns and support Corporate Tax compliance, working with the external auditor or tax consultant Monitor fleet costs: insurance, registration renewals, maintenance, financing instalments and depreciation Produce monthly financial reports: profit and loss, cash flow, and revenue per vehicle Administrative Responsibilities Prepare rental contracts, check customers' passports, Emirates ID and driving licences, and maintain complete customer files Handle fleet paperwork: vehicle registration (Mulkiya) renewals, insurance, RTA/DET licence renewals and trade licence documents Keep the office running: reception, phone and email, stationery and supplies, and vendor coordination Coordinate with the operations team on bookings, deliveries, returns and vehicle availability Manage PRO-type tasks: visa and Emirates ID processing, labour card renewals and government portal submissions Maintain filing systems (digital and paper), contracts register and renewal calendar Prepare reports and documents for management, and assist with ad hoc requests

Desired Candidate Profile

Must have 3-5 years of accounting and admin experience in a car rental company in Dubai Working knowledge of UAE VAT, Corporate Tax and WPS payroll Hands-on experience with accounting software such as Tally, Zoho Books or QuickBooks, and car rental management software Familiarity with Dubai rental processes: RTA fines, Salik, security deposits, insurance claims and vehicle registration Strong Excel skills and excellent English, written and spoken (Arabic is an advantage) Based in the UAE and available to join immediately or on short notice Employment Type Full-time