Document Controller

Job Title: Document Controller / Analyst (6 Months Contract) Role Overview We are seeking a dedicated Document Controller / Analyst to administer the document management system and coordinate formal information exchange across the Project Management Consultant (PMC), Lead Design Consultant, General Contractor, Specialist Consultants, and Suppliers. This is an operational and assurance-focused role responsible for maintaining version control, traceability, approval status, and timely distribution of project records. Key Responsibilities Aconex Administration: Administer Aconex and approved transitional registers, workflows, distribution groups, user permissions, and naming conventions. Information & Quality Control: Receive, quality-check, register, issue, and archive project drawings, specifications, reports, RFIs, submittals, transmittals, instructions, change requests, letters, minutes, and commercial records in compliance with access controls. Document Tracking: Maintain the Master Document Register, Deliverables Register, RFI/Submittal trackers, correspondence log, revision history, and controlled distribution matrix. Compliance Checks: Review document numbers, metadata, revision status, file formats, references, and workflow routing prior to issue; reject or return non-conforming submissions with clear reasoning. Status Reporting & Escalation: Monitor review periods and overdue actions, issue daily/weekly status and ageing reports, and escalate priority items. Version Control: Ensure superseded information is clearly marked and that current, approved documents are accessible to authorized users. Meetings & Administration: Assist with meeting administration by circulating agendas, minutes, and action items, linking decisions directly to the controlled record. Onboarding & User Support: Coordinate onboarding, training, and user support for project participants while maintaining auditable access records. Change Control Support: Support change control processes by linking instructions, RFIs, quotations, approvals, and variation records (without interpreting entitlement or approving costs). Handover & Closeout: Prepare handover archives, final indexes, document-quality checks, and closeout packages; support periodic audits and confidentiality/data-retention requirements. Desired Candidate Profile / Requirements

Experience

Minimum 5+ years of document-control experience on complex construction, fit-out, museum, exhibition, or multidisciplinary projects. UAE experience is strongly preferred. Software

Skills

• Strong practical capability with Aconex (workflows, transmittals, mail, packages, registers, and reporting) and advanced Microsoft Excel / Office 365 skills
• Domain Knowledge: Working knowledge of construction document types, revisions, approvals, RFIs, submittals, and change-control records
• Language

Skills

• Excellent written and spoken English (Arabic language skills are advantageous)
• Core Competencies: High attention to detail, strong organization, ability to work under time pressure, and confidence in coordinating with senior stakeholders while protecting confidential information
• Employment Type Contract

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