Engineering Administrative Assistant

Job Description Roles & Responsibilities OUR PURPOSE AND CULTURE We are driven to create a future where people and place enrich one another. We are wholly committed to rooting ourselves more deeply in every place we are in while setting new benchmarks for positive impact. As a pioneering collective with a common purpose, we curate extraordinary moments and honor the soul of every place along our journey. At Rosewood Hotel Group, we answer The Calling. Together, we Make the Place. THE TEAM The Engineering team plays a critical role in maintaining the safety, functionality, and exceptional standards of Rosewood Abu Dhabi. Working closely with Engineering leadership, Procurement, Finance, Security, and external vendors, the team ensures that hotel facilities, systems, inventory, and maintenance programs operate efficiently and effectively. Reporting directly to the Director of Engineering, the Engineering Administrative Assistant provides essential administrative, inventory, procurement, and coordination support that enables the department to deliver seamless operations and service excellence. YOUR ROLE As Engineering Administrative Assistant, you will be the organizational hub of the Engineering department, supporting daily operations through efficient administration, inventory control, vendor coordination, reporting, and financial tracking. Your attention to detail and ability to manage multiple priorities will help ensure the smooth operation of engineering processes, compliance requirements, maintenance programs, and procurement activities. By providing proactive support to the Director of Engineering and the wider team, you will contribute directly to operational efficiency, asset management, and the overall success of the hotel. HOW YOU LL MAKE THE PLACE Coordinate departmental administration, including correspondence, reports, meeting arrangements, presentations, records management, and departmental communications. Manage inventory and procurement processes, including receiving deliveries, verifying invoices, maintaining inventory records, and coordinating with vendors to ensure timely and cost-effective supply of materials. Support the Director of Engineering with budgeting, forecasting, contract administration, purchase orders, accrual reporting, and departmental financial tracking. Maintain accurate departmental records, including preventive maintenance schedules, annual leave tracking, duty rosters, banquet event requirements, and operational documentation. Liaise with internal departments, external suppliers, contractors, and service providers to support engineering operations and resolve administrative issues efficiently. Prepare departmental reports, meeting minutes, sustainability and net-zero reporting updates, and performance tracking documentation. Monitor open purchase orders, annual maintenance contracts, cash expenses, and project documentation to ensure compliance with company procedures and deadlines. Support a safe and compliant working environment by following hotel policies, participating in safety initiatives, and assisting with emergency preparedness and departmental compliance requirements. Desired Candidate Profile You have experience supporting engineering, facilities, maintenance, or hotel operations in an administrative or coordinator capacity within a luxury hospitality environment. You are highly organized and thrive in managing multiple priorities, deadlines, records, and administrative processes with exceptional attention to detail. You possess strong administrative and coordination skills, with the ability to prepare reports, manage documentation, and maintain accurate records. You are confident working with Microsoft Office applications and can efficiently produce spreadsheets, presentations, reports, and correspondence. You communicate professionally and effectively with colleagues, vendors, contractors, and stakeholders at all levels. You demonstrate strong problem-solving abilities, sound judgment, and a proactive approach to supporting operational excellence. You are comfortable handling inventory, procurement, invoicing, and financial tracking processes while maintaining accuracy and confidentiality. You are fluent in English, both written and spoken, and enjoy working collaboratively in a fast-paced, service-oriented environment. Company Industry HotelsHospitality Department / Functional Area Administration Keywords Engineering Administrative Assistant Get real-time job updates only on our App