Facilities & Administration Coordinator

Job Description Roles & Responsibilities Manage daily office administration and ensure smooth business operations, including office supplies, assets, records, documentation, and employee administrative support. Oversee the day-to-day operations of the company's building and facilities, ensuring infrastructure, utilities, and common areas are safe, functional, and well-maintained. Coordinate preventive and corrective maintenance, office renovations, fit-outs, space planning, and facility improvement projects. Supervise security, housekeeping, maintenance, and other facility support services while monitoring service quality and timely resolution of facility issues. Process and manage JAFZA permits, gate passes, and contractor access, ensuring compliance with regulatory and company requirements. Coordinate and supervise vendors, contractors, and third-party service providers, including obtaining quotations, scheduling work, monitoring performance, and verifying completed work. Develop, implement, and maintain SOPs, operational procedures, process documentation, and workflow improvements for administration and facilities management. Prepare and maintain operational checklists, conduct routine facility inspections and internal audits, identify non-conformities, recommend corrective actions, and prepare audit reports. Ensure compliance with health, safety, environmental, and facility regulations by conducting safety inspections, supporting emergency preparedness, and monitoring contractor compliance with safety standards. Desired Candidate Profile Bachelor's degree or diploma in Business Administration, Facilities Management, Engineering, or a related field. Proven experience in office administration and facilities management. Experience managing commercial building operations is preferred. Working knowledge of JAFZA permit processes and regulatory requirements. Required Skills Strong knowledge of building facilities and office operations. Experience managing security, housekeeping, maintenance, and facility support services. Vendor and contractor management experience. Knowledge of JAFZA permit processing and contractor access requirements. Experience developing SOPs, operational procedures, and compliance documentation. Strong inspection, auditing, and reporting skills. Excellent organizational, communication, and problem-solving abilities. Proficiency in Microsoft Office applications. Ability to manage multiple priorities while maintaining attention to detail. Proficient in Microsoft Office applications (Word, Excel, Outlook, and PowerPoint), with advanced Microsoft Excel skills including Pivot Tables, VLOOKUP/XLOOKUP, formulas, data analysis, and reporting. Employment Type Full Time Company Industry Retail Department / Functional Area Other Keywords Office OperationsFacility AdministrationProperty ManagementBuilding Management Get real-time job updates only on our App