HR & Administration Officer

In-House Facility Management in Beirut is looking for a HR & Admin Officer who can join immediately. Position Summary: The HR & Administration Officer is responsible for overseeing all human resources functions and providing administrative support to ensure smooth operations of the facility management company. This role involves managing employee life cycle processes, ensuring compliance with labor laws, handling recruitment, and supporting operational teams with day-to-day administrative requirements.

Key Responsibilities

• Recruitment & Onboarding o Prepare job descriptions, post vacancies, screen CVs, and conduct initial interviews. o Coordinate the onboarding process 1. Job contract 2. Confidentiality and Discloser Agreement 3. NSSF documents MOF documents o Coordinate the termination process 1. Termination contract 2. Handover of equipment, uniform 2. Employee Relations o Serve as the first point of contact for employee queries and grievances. 3. Performance Management o Coordinate the annual performance appraisal process. o Support managers in setting KPIs and tracking employee performance. o Prepare Employee Warnings. 4. Compensation & Benefits o Prepare Attendance Sheet o Manage attendance records, over me, and leave tracking. o Keep Attendance Machine up to date. 5. Filling o Maintain up-to-date personnel files and HR records. Administration & Facility Support 1. Office Administration o Monitor Facility Supplies. o Monitor First Aid Kit. 2. Facility Operations Support o Coordinate with operations teams to schedule appointments for apartments. o Follow up on open amount balancing. 3. Logistics & Coordination o Handle administrative arrangements for training sessions, workshops, and meetings.