HR & Administrative Assistant / Executive Assistant-Jordan Branch

Job Description Roles & Responsibilities Career Level: Senior Location: Amman, Jordan Education: Any Experience: 4-10 years Monthly Salary: JOD 500 - JOD 700 Products/Industries: Industrial weighing scales, measuring instruments, instrumentation & process control, industrial automation, elevators & escalators, material handling & lifting equipment, tools/meters/ power tools & hardware, industrial electronics, electro-mechanical, marine, oil & gas, MEP, HVAC, IT, manufacturing machinery, packing and batching machines, commercial kitchen equipment, POS, office automation, wholesale office supplies, IT products / LV / ELV / BMS Intro: We are looking for dedicated and professional individuals to fill our Administrative Assistant and Executive Assistant positions. These roles are pivotal in supporting our daily operations and executive tasks. Ideal candidates are highly organized, proficient in multitasking, and capable of handling administrative challenges in a dynamic environment. Responsibilities: A) Administrative Duties: Handle daily administrative tasks, emails, records, and filing. Assist management with schedules, reports, and follow-ups. Monitor office supplies, petty cash, and general office requirements. Coordinate with Sales, Operations, Warehouse, Suppliers, and Accounts when required. B) HR Administration: Assist in job posting, CV screening, interview scheduling, and candidate follow-up. Maintain employee records, attendance, leave records, and HR documents. Support onboarding, documentation, and internal HR communication. Assist in job posting, CV screening, interview scheduling, and candidate follow-up. Maintain employee records, attendance, leave records, and HR documents. Support onboarding, documentation, and internal HR communication. C) Accounting/ Bookkeeping: Support basic AP/AR, invoice entry, receipts, payment follow-ups, and bookkeeping. Experience with Odoo, Zoho Books, and Zoho Inventory is an advantage. D) Supply Chain Support basic supply chain tasks, including supplier follow-ups, shipment coordination, stock updates, and order status tracking. E) Executive Support (Only EA Position): Provide direct administrative support to the General Manager, including calendar management, correspondence, meeting coordination, and project follow-up. Support the implementation of management decisions, company policies, and strategic initiatives. Desired Candidate Profile Proven experience as a Senior Administrative Assistant, Office Administrator, or Office Coordinator, Executive Assistant is preferred. Must be skilled and experienced in at least two of the following areas: Administrative Assistance, HR Administration, Accounting/Bookkeeping, or Supply Chain. Strong written and verbal communication skills, with professional email drafting ability. Proficient in MS Word, Excel, Outlook, and general office applications. Experience with Zoho Books, Zoho Inventory, Zoho CRM, or Odoo is an advantage. Highly organized, detail-oriented, and able to manage multiple administrative tasks with minimum supervision. Proactive, reliable, and willing to learn new systems and procedures. Additional Qualifying Advantages: Jordanian driving license. Experience in Digital Marketing or Social Media. Engineering Degree specialized as Mechatronics Engineer will be a Plus+. How to Apply: Visit our careers page Select the relevant job opening Complete the application form Employment Type Full Time Company Industry Industrial ProductsHeavy Machinery Department / Functional Area Administration Keywords Supply ChainAdministrative AssistanceSecretaryHR AssistantSupply Chain AssistantOffice ManagementOperation ManagementSupply Chain AssociateLogistic AssistantHR AdministrationExecutive SecretaryOffice Manager Get real-time job updates only on our App