Material Controller

Job Description Roles & Responsibilities Job Summary The Materials Controller is responsible for planning, coordinating, and controlling materials-related activities to support construction projects across civil and oil & gas sectors. The role ensures timely availability of approved materials in line with project requirements, specifications, schedules, and quality standards. Working closely with Procurement, Engineering, QA/QC, Planning, and Project teams, the Materials Controller plays a key role in tracking material approvals, procurement status, deliveries, and documentation throughout the project lifecycle. Key Responsibilities Material Planning & Coordination * Review contract documents, specifications, and drawings to identify material requirements for projects. * Coordinate with Procurement, Engineering, Planning, QA/QC, and Project teams to align material procurement with project schedules. * Monitor material procurement status to ensure timely availability and avoid site delays. * Support planning of material delivery sequences in line with site requirements and construction progress. Material Submittals & Approvals * Prepare, maintain, and update Material Approval Logs (e.g., E2 Log or equivalent). * Prepare and submit material submittals with complete technical documentation, certificates, and compliance data. * Coordinate with Consultants, Clients, and Engineers for review and approval of material submittals. * Track approval cycles, address comments, and follow up to obtain timely approvals. * Highlight risks related to delayed approvals or non-compliance and propose corrective actions. Procurement & Vendor Coordination * Coordinate with Procurement to support timely award of material packages and purchase orders. * Liaise with vendors and suppliers to track manufacturing schedules, delivery timelines, and documentation. * Monitor vendor performance and report delays, deviations, or quality issues. * Coordinate material inspections, factory acceptance tests, and site deliveries as required. Quality & Compliance Support * Ensure materials comply with approved specifications, standards, and contractual requirements. * Review test reports, certificates, and inspection records for compliance with project requirements. * Coordinate with QA/QC teams for inspections, testing, and release of materials. * Ensure materials delivered to site match approved submittals and inspection approvals. Documentation & Reporting * Maintain accurate records of material submittals, approvals, deliveries, and inspections. * Prepare regular material status reports highlighting approvals, procurement progress, and risks. * Support preparation of material-related documentation for project close-out, including warranties and certificates. * Ensure proper filing and traceability of material documentation for audit and handover purposes. Change & Risk Management * Support material-related variations, substitutions, and changes by preparing required technical documentation. * Assist in assessing time and cost impacts related to material changes or delays. * Proactively identify material-related risks and coordinate mitigation actions with project teams. Desired Candidate Profile Required Qualifications & Competencies * Bachelor's degree in Engineering, Architecture, or a related technical discipline. * 5+ years of experience in materials control, procurement coordination, or materials management within construction projects (civil and/or oil & gas). * General understanding of construction materials, specifications, and quality requirements. * Experience in managing material submittals, approval logs, and procurement tracking. * Familiarity with international material standards and testing requirements (ASTM, BS, API, ISO, etc.). * Strong coordination, documentation, and follow-up skills. * Proficient in MS Office and ERP / procurement systems. * Ability to manage multiple priorities and work effectively in fast-paced project environments. * Good communication skills with internal teams, consultants, and vendors. Employment Type Full Time Company Industry ConstructionCivil Engineering Department / Functional Area LogisticsSupply Chain Keywords ProcurementMaterial PlannerMaterial HandlingStock Control AnalystInventory Management Get real-time job updates only on our App