OFFICE & ACCOUNTS ADMINISTRATOR

Manage daily office administration and coordinate activities for trucking operations. Handle professional communication with customers, suppliers, and business partners via email and WhatsApp. Act as the primary point of contact between customers, the office, and the company's foreman. Prepare and issue customer invoices and Statements of Account (SOAs). Follow up with customers on outstanding payments, overdue invoices, and pending matters. Maintain and update Excel spreadsheets for revenue, expenses, payments, and operational records. Prepare basic profit and loss reports, expense summaries, and financial statements. Maintain accurate records of transportation jobs, invoices, supplier payments, and expenses. Coordinate with the foreman to track daily work progress and provide timely updates to customers. Organize company documentation, manage data entry, and maintain proper records. Ensure all customer inquiries, emails, and administrative tasks are addressed promptly. Handle other day-to-day administrative and operational responsibilities as required.

Desired Candidate Profile

Candidates currently residing in the UAE will be preferred. Preference will be given to candidates holding a valid UAE residence visa and available to join at short notice. 1–3 years of experience in office administration, accounts administration, or a similar role. Strong proficiency in Microsoft Excel, including formulas, data entry, spreadsheet management, and reporting. Excellent written and spoken English, with the ability to draft professional emails independently. Experience preparing invoices, Statements of Account (SOAs), and following up on outstanding payments. Basic understanding of accounting, expense tracking, and profit and loss reporting. Comfortable using email, WhatsApp, and Microsoft Office applications for daily business communication. Strong organizational skills, attention to detail, and ability to manage multiple tasks simultaneously. Ability to work independently, take ownership of responsibilities, and follow up without constant supervision. Professional communication skills when dealing with customers, suppliers, and internal staff. Previous experience in the transportation, trucking, or logistics industry is an advantage but not mandatory. Employment Type Full-time