Proposal Specialist

The Proposal Specialist is responsible for coordinating and preparing high-quality technical and commercial proposals in response to tenders, RFPs, RFQs, and other business opportunities. The role involves coordinating with technical, commercial, and management teams to ensure proposals are accurate, compliant, competitive, and submitted within deadlines. Key Responsibilities Review RFPs, RFQs, ITTs, and tender documents to identify requirements, scope, deliverables, and submission criteria. Coordinate with technical and commercial teams to collect the required information for proposals. Prepare and compile technical and commercial proposal documents in accordance with client requirements. Develop proposal templates, cover letters, compliance matrices, schedules, and other submission documents. Coordinate with subject matter experts to ensure technical content is complete and aligned with the scope of work. Review proposals for accuracy, consistency, formatting, and compliance before submission. Track proposal deadlines and ensure timely submission. Maintain and update a database of proposals, opportunities, and relevant company information. Support the preparation of presentations and clarification responses for clients. Coordinate with Business Development and other departments to support tender and business development activities. Maintain a library of company profiles, project references, CVs, methodologies, and other proposal-related materials. Ensure confidentiality and proper document control throughout the proposal process.

Desired Candidate Profile

Requirements Bachelor s degree in Business Administration, Engineering, Marketing, Communications, or a related field. 3 5 years of experience in proposals, tendering, business development, or a related role, preferably within engineering consultancy, construction, or PMC. Strong written and verbal English communication skills. Excellent coordination, organization, and time-management skills. Strong proficiency in MS Office, particularly Word and PowerPoint. Ability to work under tight deadlines and manage multiple proposals simultaneously. Strong attention to detail and document management skills. Preferred Skills Experience with engineering consultancy or construction proposals. Familiarity with Saudi Arabia tendering and procurement processes. Experience working with government and semi-government clients. Knowledge of technical and commercial proposal preparation. Fluent in English, both written and spoken