Receptionist & Admin Assistant

Job Description Roles & Responsibilities Greet and welcome visitors, clients, and employees in a professional and courteous manner. Answer, screen, and direct incoming phone calls and emails. Maintain the reception area, ensuring it is clean, organized, and presentable at all times. Manage visitor registrations and coordinate as required. Schedule appointments, meetings, and conference room bookings. Handle incoming and outgoing mail, courier services, and deliveries. Maintain office supplies inventory and coordinate procurement of stationery, pantry items, and groceries. Prepare, organize, and maintain physical and electronic filing systems. Perform data entry, prepare reports, letters, and other business documents. Coordinate travel arrangements, accommodation bookings, and meeting logistics when required. Monitor office equipment and arrange maintenance and repairs as needed. Maintain administrative records and ensure confidentiality of company information. Process and manage JAFZA gate pass applications, renewals, and visitor access requests. Coordinate with drivers for employee, visitor, clients, document, and material transportation requirements. Vendor and Supplier management. Invoicing and payments. Coordinate office maintenance activities with vendors and service providers. Track and manage office utility and service requests. Organize and coordinate employee birthday celebrations and recognition activities. Plan and support festive celebrations, cultural events, and office gatherings. Assist in organizing company meetings, training sessions, and employee engagement initiatives. Provide administrative support to management and various departments as required. Perform other duties assigned by the Reporting Manager and Management. Desired Candidate Profile Diploma or Bachelor's degree in Business Administration or equivalent 3–6 years of experience in a receptionist and administrative support role. Experience working with JAFZA procedures is an advantage. Proficiency in Microsoft Office (Word, Excel, Outlook, and PowerPoint). Excellent verbal and written communication skills in English. Strong organizational, multitasking, and time-management skills. Professional demeanor with excellent customer service skills. Communication and interpersonal skills. Time management and multitasking. Attention to detail. Confidentiality and professionalism. Ability to maintain confidentiality and handle sensitive information. Employment Type Full Time Company Industry LogisticsTransportationWarehousingCourier Department / Functional Area Administration Keywords Reception CoordinatorCustomer ServiceOffice AssistantMultitaskingFront Desk CoordinatorTime ManagementData EntryAdministrative SupportInvoicingPaymentVendor ManagementSupplier ManagementReception Desk HandlingTravel Arrangements Get real-time job updates only on our App