Sales Administrator – Vehicle Rental / Commercial Trucks

Job Title: Sales Administrator Job

Location

UAE Joining: Immediate Joiners Preferred Job Description We are seeking a detail-oriented and proactively organized Sales Administrator with experience in the Vehicle Rental / Commercial Truck industry in the UAE. The ideal candidate will handle daily sales coordination, invoicing, lease/rental documentation, and customer support to ensure seamless operations between the sales team, clients, and operations department. Key Responsibilities Sales & Invoicing Coordination: Process quotation requests, prepare customer agreements/rental contracts, and generate invoices for short-term rentals and long-term vehicle leases. Documentation & Compliance: Manage full lease/rental documentation, vehicle handovers, return paperwork, insurance forms, and registration records in compliance with UAE traffic regulations. Customer & Operations Support: Act as the main point of contact between clients, sales representatives, and the workshop/fleet management team to ensure timely vehicle availability and maintenance scheduling. Billing & Payments Follow-up: Track payments, assist with invoice collection follow-ups, resolve billing discrepancies, and update the internal CRM/sales software. Reporting: Maintain accurate daily/weekly sales trackers, fleet rental utilization logs, and client database records for management review. Desired Candidate Profile

Experience

Minimum 2 to 4 years of hands-on experience in Sales Administration, Invoicing, or Sales Coordination within the Vehicle Rental, Fleet Leasing, or Commercial Truck sector in the UAE. Industry Knowledge: Good understanding of vehicle rental/lease agreements, UAE traffic fine/salik tracking, and automotive sales invoicing processes.

Technical Skills

• Proficient in MS Office (Word, Excel, Outlook) and comfortable using ERP/CRM or vehicle management software
• Communication &

Skills

• Excellent verbal and written English communication skills; strong organizational ability, attention to detail, and ability to multitask in a fast-paced environment
• Joining: Immediate joiners preferred
• Employment Type Full-time

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