Senior Administrative Executive

Manage daily office and facility operations, including maintenance, security, housekeeping, and office supplies. Coordinate office expansion, relocation, renovation, and fit-out projects with contractors, suppliers, and building management. Manage vendor relationships, contracts, and service agreements, and monitor vendor performance. Arrange meetings and conferences, manage executive schedules, and prepare correspondence, reports, and presentations. Manage company assets and office space planning. Handle staff health insurance renewals. Oversee monthly AC maintenance, pest control, and other facility services under AMCs. Manage vendor invoices, resolve discrepancies, and coordinate approvals for timely payment. Prepare monthly administration expense reports for the Admin MENA Head. Coordinate with the PRO on trade licence and Ejari renewals, and process and monitor DEWA, Salik, and traffic fine payments. Work with the Procurement team on facility contract renewals and assist with lease and service agreement negotiations as directed. Supervise drivers, office assistants, and support staff. Handle petty cash and track administration expenses. Manage courier services, office supplies, and inventory levels. Coordinate with HR on staff services, onboarding documentation, visa renewals, leave, flight tickets, and insurance. Maintain company vehicle logbooks, track fuel expenses, and arrange cab services for client meetings and airport transfers. Handle company vehicle registration, insurance, and orange card renewals when required. Coordinate repairs and maintenance of company vehicles and monitor GPS tracking. Arrange business travel, including flights, accommodation, transportation, visas, and travel documents. Organise internal and external company events, meetings, conferences, and employee engagement activities. Maintain accurate filing systems and handle confidential information with discretion.

Desired Candidate Profile

Graduate in any discipline. 5–8 years of experience in an administrative role in the UAE. Fluent in English and Hindi. Arabic language skills will be an added advantage. Valid UAE driving licence. Employment Type Full-time