Senior Associate - Outbound Logistics Commercial (6 Months Contract)

Job Description Roles & Responsibilities Policies, Processes & Procedures Primary objective: Support the Logistics Commercial Leader in the planning and scheduling of shipping, trucking, freight forwarding, port activities, and ad-hoc logistics suppliers, including performance monitoring through KPIs and maintaining the associated databases for systems and tools. • Accountable for developing logistics plans associated activities in collaboration with Logistics Operations team, as well as Planning and Sales teams, to balance value and customer delivery with costs across various time horizons which may comprise from longer-term multiannual planning into mid-term quarterly plans and shorter-term monthly, weekly activities. This scope is estimated to take around 60 to 70% of total function time during the year. • Longer-term annual planning includes the support of preparations, adjustments and reviews, and development of logistics budget including all associated Logistics categories. And this involves the data analysis, spreadsheet preparations, multiple files organization, multiple data consistency checks and calculations for all associated numbers of costs and volumes organized by logistics regions and/or sales regions, types of equipment, logistics origins and destinations as part of EGA outbound logistics scope. • Mid-term quarterly planning includes the support of preparations, adjustments and reviews, and development of quarterly updates for logistics budget in a very similar approach as per the annual planning activities above. It is also expected to support other quarterly rolling plans and routines when applicable in sync with planning department and Integrated planning requirements • Short-term planning includes the support of developing monthly plans and weekly logistics schedule derived from the monthly plan breakdown, which includes weekly volumes categorized by region, sales (direct and indirect), port, freight forwarder, and transport mode (bulk or container), among others. • Responsible for coordinating logistics risks and constraints, into the multiple planning time-horizons, particularly in the short-term execution in alignment with other logistics functions including Allocation and port CFS teams. In the event of significant deviations (typically exceeding 20%) during the execution month, should coordinate action plans (PDCAs) aimed at realignment, recovery of deviations, and achieving logistics outcomes in accordance with the plans. • Assist line manager on the development, follow up and implementation of projects, liaising with Logistics Operations and other internal teams. • Other key Logistics Commercial activities, related assignments, and ad-hoc duties: This scope is estimated to take around 30 to 40% of total function time during the year. • Co-ordinating on export tenders, from identifying opportunities and analysing tender documents to coordinating cross-functional teams, preparing compliant and compelling bid proposals, and working on expanding the vendor base. • Co-ordinating with internal departments, gathering requirements, and developing compelling, detailed RFQs to assist Sales in securing new business contracts and achieving sales targets followed by ensuring filing of these spot rates. • Managing of contracts which includes: Understanding and rectifying of disputed invoices. Liaising between our Legal team and vendor on service agreements. AUTHORITY/ DECISION MAKING: ▪ Thinking within clearly defined policies, principles and specific objectives, under readily available direction. ▪ Work is subject to periodic review against targets with the delivery of medium-term results (next quarter and onwards), but also working and particular focus on the short-term within this quarter and current month of execution. ▪ Reports on a regular basis to line manager on logistics activities, challenges and issues faced; mitigations taken. ▪ Development of logistics planning activities, with appropriate escalation to management approval, as specified in EGA’s Delegation of Authority Performance Management • Responsible to assist OBL leader in establishing and monitoring SMART Key Performance Indicators (KPIs) to track and evaluate overall performance. • Managing deviations, analysing root causes and taking corrective actions • Developing, maintaining datasets for this specific purpose • Preparing executive and routine presentations slides for this matter • This applies for both scopes: Planning and Commercial activities Desired Candidate Profile Minimum Qualifications: ▪ Bachelor’s Degree in Operation Management or related specialisation Minimum Experience: ▪ 5 - 10 years relevant experience in Export Logistics in a similar industry and including positions of progressively increasing planning and operations responsibilities Employment Type Full Time Company Industry MetalsSteelIronAluminiumFabrication Department / Functional Area LogisticsSupply Chain Keywords Senior Logistics PlannerCustoms Compliance3PL ManagementHead Of Outbound LogisticsLogistics Program ManagerSupply Chain OperationsSenior Transport CoordinatorSupply Chain Execution Specialist Get real-time job updates only on our App