Senior Document Controller & Tendering Coordinator

Responsibilities

• Maintain a well-organized filing system for tender documents (technical, commercial, correspondence, drawings, etc.)
• Register, track, and update all incoming and outgoing documents (RFQs, addenda, clarifications, prequalification forms, etc.)
• Ensure all tender documents are properly formatted, reviewed, and approved before submission
• Coordinate with Tender Engineers, Estimators, and Managers to gather and update required documentation
• Control document revisions and ensure the latest versions are always used
• Upload and manage files on client portals when required
• Support the tender team in compiling final tender submissions (both soft and hard copies)
• Maintain confidentiality and security of company documents
• Prepare document transmittals and submission logs for management review
• Archive closed tenders and maintain historical records for easy retrieval
• Desired Candidate Profile

Experience

Minimum of 3 5 years experience as a document controller (preferably in construction or tendering). Excellent command of MS Office (Word, Excel, Outlook, Adobe PDF). High attention to detail and accuracy. Strong organizational and time management skills. Ability to work under pressure and meet tender submission deadlines