Admin Cum Sales Executive

Job Opening: Sales & Administration Coordinator – Dubai, UAE Job

Location

Dubai, UAE

Employment Type

Full-Time Reporting To: Regional Business Head / Management Job Summary We are looking for a proactive, organised, and results-oriented Sales & Administration Coordinator to manage banking coordination, office administration, and sales support activities for our Dubai office. The ideal candidate should possess strong communication, coordination, and organisational skills, along with the ability to handle multiple responsibilities independently. The role involves working closely with customers, banks, vendors, internal teams, and regional sales representatives across the Middle East and Africa (MEA). Key Responsibilities 1. Banking & Financial Coordination Act as the Single Point of Contact (SPOC) for banking-related activities. Coordinate with banks for account documentation, transactions, payments, and approvals. Liaise with finance teams for invoicing, payment follow-ups, and financial documentation. Maintain banking records, expense reports, and compliance documentation. 2. Office Administration Manage daily administrative operations of the Dubai office. Coordinate with vendors, service providers, and facility management teams. Maintain office records, contracts, registrations, and renewal documentation. Arrange meetings, travel schedules, visitor coordination, and office logistics. Ensure smooth communication between management and internal departments. 3. Sales Coordination & Business Development Support sales and business development activities across the MEA region. Generate and qualify leads through telecalling, email campaigns, and prospect research. Follow up with prospective customers to identify business opportunities. Schedule customer meetings and coordinate with regional sales representatives. Maintain CRM records, lead trackers, customer databases, and sales reports. Coordinate quotations, proposals, sales documentation, and customer enquiries. Track sales opportunities and ensure timely follow-ups with prospects and existing customers. 4. Customer & Internal Coordination Act as the central coordination point for customer enquiries and sales-related communication. Maintain professional relationships with customers, vendors, banks, and business partners. Coordinate with internal departments to ensure timely responses and issue resolution. Prepare periodic administrative and sales activity reports for management.

Desired Candidate Profile

Graduate in Business Administration, Commerce, Management, Marketing, or a related discipline. Previous experience in sales coordination, office administration, banking coordination, or business development support. Experience working in Dubai/UAE or with Middle East markets will be an added advantage. Strong English communication skills, both written and verbal. Comfortable with outbound telecalling, lead generation, email marketing, and customer follow-ups. Good working knowledge of MS Office, Excel, CRM systems, and administrative documentation. Ability to coordinate independently with banks, customers, vendors, and management. Strong multitasking, organisational, problem-solving, and follow-up skills. Professional attitude with a customer-focused and commercially oriented mindset.

Desired Candidate Profile

Candidates with experience as Sales Coordinators, Sales Administrators, Business Development Coordinators, Office Administrators, Sales Support Executives, or Administration & Sales Executives who are comfortable handling both operational responsibilities and customer-facing sales activities. Visa Preference: Candidates currently residing in Dubai/UAE on a father's sponsorship visa or spouse's sponsorship visa will be preferred, subject to applicable UAE work permit requirements. Job

Location

Dubai, UAE Employment: Full-Time Employment Type Full-time