Administrator

Maintain and organise all project-related documents, including contracts, permits, and reports, ensuring accuracy and accessibility. Track project timelines and monitor key milestones to ensure timely completion of deliverables. Assist in monitoring project budgets, recording expenses, and maintaining accurate financial records. Liaise with contractors, suppliers, and external stakeholders to ensure timely delivery of materials and services. Prepare and distribute regular project status updates to keep all stakeholders informed. Organise project meetings, prepare agendas, and document minutes for follow-up actions. Ensure all project activities comply with health, safety, and environmental regulations. Support procurement activities by managing purchase orders, processing invoices, and securing approvals. Help identify potential project risks and assist in implementing mitigation strategies. Track and document changes to project scope, ensuring modifications are clearly communicated and controlled. Facilitate effective communication between internal teams and external parties to maintain alignment. Support project handover and closeout by ensuring all deliverables and final documentation are completed and submitted.

Desired Candidate Profile

Diploma in a relevant field. Minimum of 6 years of relevant work experience. Project Coordination: Experience managing project documentation, scheduling, and communication to ensure smooth project execution. Industry Knowledge: Familiarity with construction/fit-out processes, regulations, and project management tools. Attention to Detail: Ability to manage multiple tasks accurately, ensuring thorough documentation and compliance with project standards. Effective Communication: Strong verbal and written communication skills to coordinate with teams, stakeholders, and contractors efficiently. Documentation Management: Skilled in handling contracts, RFIs, and change orders. Employment Type Full-time