Assistant Finance Manager

Job Description Roles & Responsibilities Job Title: Assistant Finance Manager Department: Finance & Accounts Reports To: Chairman/Fractional CFO Industry: Food Trading & Distribution Location: Qatar Employment Type: Full-Time Job Purpose The Assistant Finance Manager will support the Chairman/Fractional CFO in overseeing the company’s day-to-day financial operations, accounting activities, reporting, cash flow management, and financial controls. The role is particularly important in a food trading environment, where the candidate will be responsible for monitoring inventory, product costs, supplier payments, customer collections, margins, foreign currency transactions, and working capital. The successful candidate should have strong analytical skills, attention to detail, and a good understanding of trading and distribution businesses. Key Responsibilities 1. Financial Accounting & Reporting Assist in managing the company’s day-to-day accounting and finance operations. Review accounting entries, general ledger transactions, and supporting documentation. Prepare and review monthly management accounts and financial reports. Assist with month-end and year-end closing activities. Prepare financial analysis and reports for management decision-making. Ensure financial records are accurate, complete, and maintained in accordance with company policies and applicable accounting standards. 2. Accounts Receivable & Credit Control Monitor customer accounts, outstanding balances, and aging reports. Follow up on overdue customer payments and coordinate with the sales team on collections. Review customer credit limits and payment terms. Investigate and resolve customer account discrepancies. Monitor customer profitability and payment performance. 3. Accounts Payable & Supplier Management Prepare supplier invoices, credit notes, and supporting documents. Ensure supplier invoices are accurately recorded and properly approved. Monitor supplier balances and payment schedules. Assist in managing supplier reconciliations and resolving discrepancies. Coordinate with procurement and purchasing teams regarding invoices, purchase orders, and supplier payments. 4. Inventory & Cost Control Monitor inventory accounting and valuation. Reconcile inventory records between the accounting system and warehouse records. Review product costs, landed costs, freight, customs, duties, and other related expenses. Analyze inventory movements, slow-moving/obsolete stock, wastage, expiry, and write-offs. Assist in conducting periodic stock counts and investigating variances. Monitor gross margins by product, customer, or business segment. Work closely with warehouse and purchasing teams to improve inventory and cost controls. 5. Cash Flow & Treasury Assist in preparing and monitoring daily/weekly cash flow forecasts. Monitor bank balances and cash requirements. Assist with bank reconciliations and investigation of outstanding items. Coordinate payment schedules to suppliers and other stakeholders. Monitor foreign currency transactions and related gains/losses where applicable. 6. Budgeting & Financial Analysis Assist in preparing annual budgets, forecasts, and financial plans. Analyze actual results against budgets and provide explanations for significant variances. Prepare profitability and margin analysis. Support management with financial analysis related to pricing, purchasing, inventory, and business performance. 7. Compliance & Internal Controls Ensure compliance with company financial policies and procedures. Maintain appropriate financial controls over purchasing, sales, inventory, and payments. Assist with Excise Tax, VAT/Corporate Tax, statutory, and regulatory requirements applicable to the business. Coordinate with external auditors and provide required schedules and supporting documentation for yearly audit Identify control weaknesses and recommend improvements. 8. Team Support & Coordination Support and supervise accounts executive in daily accounting activities. Coordinate closely with Sales and 3rd party Warehouse team Provide financial guidance to non-finance departments where required. Assist the Chairman/ Fractional CFO with process improvements, system implementations, and other finance-related projects. Key Performance Indicators (KPIs) Accuracy and timeliness of monthly financial reporting. Timely completion of month-end closing. Reduction in overdue customer balances and improved collection performance. Accuracy of inventory valuation and reconciliation. Gross margin and product profitability monitoring. Accuracy of cash flow forecasting. Timely supplier reconciliations and payment processing. Compliance with internal controls and statutory requirements. Reduction of accounting errors and unresolved reconciliations. Desired Candidate Profile Qualifications & Experience Bachelor’s degree in Accounting, Finance, Commerce, or a related field. Professional qualification such as ACCA, CPA, CMA, CA, or equivalent is preferred. 4–6 years of relevant finance/accounting experience, preferably within food trading, FMCG, distribution, wholesale, or a similar industry. Strong experience in financial accounting, reconciliations, inventory accounting, receivables, payables, and financial reporting. Experience with ERP/accounting systems; knowledge of systems such as Zoho Book is mandatory. SAP, Oracle, Microsoft Dynamics, NetSuite, or similar is an advantage. Strong Microsoft Excel skills, including Pivot Tables, lookups, and financial analysis. Skills & Competencies Strong analytical and problem-solving abilities. Excellent attention to detail and accuracy. Good understanding of accounting principles and financial controls. Strong knowledge of inventory and cost accounting. Good understanding of working capital and cash flow management. Ability to analyze financial data and identify trends or discrepancies. Strong communication and interpersonal skills. Ability to work under pressure and meet strict reporting deadlines. Proactive approach with the ability to work independently. High level of integrity and confidentiality. Strong organizational and time-management skills. Preferred Industry Experience Experience in any of the following sectors would be highly advantageous: Food trading and distribution FMCG Wholesale and import/export Foodservice distribution Perishable goods Retail distribution International trading Working Relationships Internal: Finance, Sales, Warehouse , and Management. External: Customers, suppliers, banks, auditors, tax authorities, and other financial service providers. Overall Objective To support the Chairman/Fractional CFO in maintaining strong financial controls, accurate reporting, effective working-capital management, and reliable financial information while ensuring the finance function effectively supports the company’s food trading and distribution operations. Employment Type Full-time Company Industry FMCGFoodsBeverages Department / Functional Area FinanceTreasury Keywords Financial ReportingCash Flow ManagementInternal ControlsVariance AnalysisData AnalysisFinancial Planning AnalystAccounting ManagerStakeholder Communication Get real-time job updates only on our App