Business Setup Assistant / Administrator

Handle company formation and incorporation for Mainland, Free Zone, and Offshore companies. Process trade license applications, renewals, amendments, and deregistration/liquidation procedures. Manage post-licensing activities, including establishment cards, e-channel registrations, HR signatory setup, portal registrations, and corporate documentation. Coordinate UAE visa processing for investors, employees, dependents, residence visas, renewals, transfers, and cancellations. Liaise with various government authorities including DED, Free Zones, Immigration, MOFA, Dubai Courts, Chamber of Commerce, Customs, RTA, and Municipalities. Handle company amendments such as share transfers, change of activities, manager changes, office upgrades/downgrades, and ownership restructuring. Process document attestation, legalization, translation, notarization, and Power of Attorney (POA) requirements. Support clients with corporate and personal bank account opening and closure procedures. Manage corporate compliance activities, including UBO declarations, goAML registrations, and regulatory filings. Coordinate with PROs, government authorities, banks, embassies, and business partners to ensure timely service delivery. Maintain accurate records and update CRM/PMS systems with client documentation and task progress. Provide regular updates to clients and ensure high levels of customer satisfaction throughout the service lifecycle. Monitor changes in UAE regulations, licensing requirements, government fees, and compliance procedures. Coordinate with Finance teams regarding quotations, invoices, payments, and service-related costs. Build and maintain strong relationships with Free Zones, government entities, banks, and external stakeholders. Prepare status reports and ensure timely completion of all assigned tasks Desired Candidate Profile 1-3 years of UAE experience in Business Setup, Company Formation, Corporate Services, PRO Services, Licensing, or a similar industry. Strong understanding of Mainland, Free Zone, and Offshore company formation procedures. Excellent spoken and written English communication skills. Bachelor's Degree in Business Administration, Commerce, Management, or a related field. Advanced proficiency in MS Office (Word, Excel, Outlook) and CRM/Database management systems. Professional appearance with strong interpersonal and client-facing skills. Ability to work independently, manage multiple tasks, and perform effectively under pressure. Detail-oriented with excellent documentation, coordination, and organizational skills. Strong client service mindset and commitment to delivering high-quality support. Ability to coordinate with government authorities, banks, Free Zones, and internal stakeholders. Proactive, responsible, and dedicated towards achieving operational and client service objectives. Strong team player with a collaborative approach and willingness to support colleagues when required. Employment Type Full-time