Fleet-Executive

Job Description Roles & Responsibilities 1. Fleet Operations Manage the day-to-day fleet operations and vehicle assignments to ensure smooth transportation and delivery activities. Coordinate fleet allocation based on operational priorities and business requirements. Support UAE-wide delivery operations by ensuring vehicle availability. Maintain effective communication between fleet operations, warehouse teams, transport coordinators, and business stakeholders. Monitor fleet utilization and optimize 2. Fleet Administration & Compliance Oversee vehicle registration, insurance renewals, RTA passing, and registration card renewals for new and existing vehicles. Ensure complete compliance with UAE statutory and regulatory requirements. Maintain and monitor: RTA Traffic File Vehicle Registration Records Insurance Documentation Employee Emirates IDs Road Permits Delivery Permits Vehicle Branding Permits Ensure vehicles remain free from traffic violations and fines through regular monitoring. Manage balances and transactions for Salik, Darb, and other fleet E-Wallet systems. Coordinate with government authorities for regulatory approvals whenever required. 3. Vehicle Operations & Preventive Maintenance Monitor daily vehicle utilization and schedule preventive maintenance accordingly. Develop preventive maintenance plans to maximize vehicle reliability. Conduct regular inspections to ensure fleet roadworthiness and serviceability. Coordinate with vehicle custodians to complete scheduled maintenance on time. Physically receive vehicles from drivers before repairs and validate job cards. Coordinate repairs with workshops and garages. Ensure vehicle uptime of 98% or above across the fleet. Minimize vehicle downtime through proactive maintenance planning. 4. Accident & Insurance Management Coordinate accident reporting with the Administration team. Register accident claims with insurance providers. Arrange vehicle surveys and repair approvals. Liaise with garages to ensure timely and quality repairs. Monitor insurance claims until closure. Maintain accident records and prepare incident reports. Identify preventive measures to reduce accident frequency. 5. Fleet Cost & Expense Control Monitor and control fleet operating expenses. Analyze fuel consumption, maintenance costs, repair expenses, and operational expenditure. Raise and manage Purchase Orders through ERP systems. Coordinate spare parts planning with garages. Monitor vehicle operating cost per kilometer and benchmark against industry standards. Recommend cost-saving initiatives without compromising operational performance. 6. GPS & Fleet Technology Monitoring Monitor GPS tracking systems to ensure route compliance and operational efficiency. Analyze vehicle movement and utilization reports. Maintain fleet databases and operational dashboards. Generate periodic reports using Excel and reporting tools. Support implementation of fleet technology and automation initiatives. 7. Driver & Resource Management Assess the driving capabilities of shortlisted drivers during the recruitment process. Coordinate driver deployment based on operational requirements. Prepare driver attendance, overtime, shift schedules, and leave plans. Manage vehicle handover and takeover processes. Resolve driver-related operational issues. Promote driver accountability and adherence to company standards. 8. Health, Safety & Quality Standards Ensure compliance with company Quality, Health, Safety, and Environment (QHSE) standards. Ensure all drivers are equipped with the required Personal Protective Equipment (PPE). Monitor compliance with Standard Operating Procedures (SOPs). Promote safe driving practices and defensive driving awareness. Support investigations into safety incidents and recommend corrective actions. 9. Reporting, MIS & Continuous Improvement Prepare daily, weekly, and monthly fleet operational reports. Generate MIS reports covering: Fleet Utilization Vehicle Uptime Maintenance Status Accident Analysis Cost per Kilometer Fuel Consumption Driver Productivity Analyze operational and technical processes to identify improvement opportunities. Develop initiatives to improve garage efficiency and reduce turnaround time. Support implementation of continuous improvement projects. Coach and guide drivers and fleet personnel to improve productivity. Provide technical and operational support to team members. Report operational performance and productivity metrics to management. Implement corrective and preventive actions to address operational issues. Desired Candidate Profile From Fleet Operations with a Retail Background Employment Type Full Time Company Industry Retail Department / Functional Area LogisticsSupply Chain Keywords Monthly MIS ReportingFleet Operating Cost OptimizationFleet UtilizationDriver ProductivityInsurance Claim Resolution TimeAccident Closure Turnaround Time Get real-time job updates only on our App