HR Executive

A. Recruitment & Selection Coordinate the end-to-end recruitment process, including sourcing, screening, shortlisting and interview scheduling. Coordinate with recruitment agencies, job portals and internal stakeholders to fulfil manpower requirements. Maintain recruitment trackers and provide regular updates on vacancies and hiring progress. Coordinate interview arrangements and collect interview feedback from hiring managers. Support the preparation and issuance of offer letters and employment contracts. B. Employee Onboarding & Offboarding Coordinate joining formalities and ensure all required documents are collected before the employee's joining date. Coordinate visa processing, work permits, medical examinations, Emirates ID and other employment-related formalities. Arrange employee induction and coordinate with IT, Administration and other departments for necessary joining arrangements. Ensure timely completion of employee clearance and exit formalities. C. HR Operations & Administration Maintain and update employee personal files, HR records and the HR database. Prepare employment letters, salary certificates, experience certificates and other HR-related correspondence. Monitor employee attendance, leave applications, overtime and other employee-related records. Ensure timely updating of employee information in the HRMS / Darwinbox system. Maintain accurate records of employee movements, project deployment and demobilisation. D. Payroll & Benefits Administration Coordinate monthly payroll inputs, including attendance, leave, overtime, allowances, deductions and employee changes. Verify payroll-related information and coordinate with the Finance Department to ensure timely salary processing. Support WPS payroll processing and resolve payroll-related employee queries. Coordinate employee medical insurance enrolment, renewals and claims-related queries. Maintain records of employee benefits, leave balances and end-of-service entitlements. E. Employee Relations Address routine employee queries and provide guidance on HR policies and procedures. Coordinate employee communication, engagement initiatives and HR announcements. Support the implementation of HR policies and ensure consistent application across the organisation. F. HR Compliance Ensure HR documentation and employee records are maintained in line with applicable UAE Labour Law requirements. Monitor employment contract validity, visa expiry dates, work permits and other employee-related renewals. Support compliance with WPS and other applicable employment requirements. Assist in preparing HR reports, audits and documentation required by management or regulatory authorities. G. HR Reporting & Coordination Prepare periodic HR reports covering headcount, recruitment, employee turnover, leave, attendance and manpower movements. Maintain updated manpower and recruitment trackers. Coordinate with project and operations teams to understand manpower requirements and employee deployment needs. Support the HR Manager in implementing HR initiatives, policies and process improvements.

Desired Candidate Profile

Bachelor's degree in Human Resources, Business Administration or a related discipline. 3–5 years of relevant HR experience, preferably in the UAE. Experience in the Oil & Gas, Engineering, Construction or Industrial Services industry will be an advantage. Good interpersonal skills and ability to work with employees at all levels. Required Skills & Competencies Strong coordination, organisational and time-management abilities. Strong attention to detail and accuracy in maintaining employee records. Proactive approach to problem-solving and follow-up. Employment Type Full-time