HR Specialist – Payroll & Organizational Structure

Payroll Administration Prepare monthly payroll using verified attendance, overtime, leave and approved salary changes. Process salaries, allowances, deductions, incentives, arrears and other approved adjustments. Verify payroll changes arising from new joiners, resignations, transfers, promotions and salary revisions. Reconcile payroll against the employee database and investigate discrepancies before submission. Prepare final settlement calculations and supporting documents for review and approval. Coordinate payroll approvals and salary processing with the Head of HR and Finance, including WPS requirements where applicable. Resolve employee payroll queries and maintain confidential payroll records. Attendance and Overtime Collect and verify attendance records and timesheets from departments and operational sites. Check overtime submissions against attendance records, supporting documents and authorized approvals. Calculate approved overtime payments and incorporate them into payroll. Monitor attendance exceptions, absences and overtime trends, and report discrepancies or unusual costs. Leave Administration Maintain accurate leave balances, applications and supporting documents. Process leave requests following line manager approval and the applicable procedures. Record annual leave, sick leave, unpaid leave and other leave categories. Coordinate leave-related payroll adjustments and track employees’ expected return dates. Report overdue returns and unexplained absences to the Head of HR. Disciplinary Administration Maintain disciplinary case records and supporting evidence confidentially. Coordinate investigation documentation and employee responses under the direction of the Head of HR. Draft warning letters and other disciplinary correspondence for review and approval. Process approved disciplinary outcomes and related payroll adjustments only after verifying the required authorization and documentation. Track issued actions and follow-up requirements according to company procedures and applicable requirements. Employee Database and Organizational Charts Maintain accurate employee records, including employment details, salaries, departments, locations and reporting lines. Update records for joiners, leavers, transfers, promotions and other approved changes. Maintain employee files and supporting documents in the HR system. Prepare and update organizational charts based on approved structures and reporting relationships. Reconcile headcount across employee records, payroll and organizational charts. Prepare headcount, payroll, overtime, leave and other HR reports, and support audits and document requests.

Desired Candidate Profile

Bachelor’s degree in Human Resources, Accounting, Business Administration or a related field. Minimum 3 years of UAE payroll and HR operations experience. Experience handling attendance, overtime, leave administration and employee records. Working knowledge of UAE employment and payroll requirements, including WPS. Experience maintaining organizational charts and HR reports. Strong Excel skills, including PivotTables and lookup formulas. Experience using HR and payroll systems; Odoo experience is an advantage. High accuracy, confidentiality and attention to detail. Strong numerical, reconciliation and reporting skills. Ability to meet payroll deadlines and coordinate with multiple departments. Employment Type Full-time

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