Procurement Assistant

Org. Setting and Reporting UNRWA is a United Nations agency established in 1949 and is mandated to provide assistance and protection to some 5.8 million registered Palestine refugees. Its mission is to help Palestine refugees in Jordan, Lebanon, Syria, West Bank and the Gaza Strip to achieve their full potential in human development, pending a just solution to their plight. UNRWA's services encompass education, health care, relief and social services, camp infrastructure and improvement, microfinance, and emergency assistance. UNRWA is the largest UN operation in the Middle East with more than 30,000 staff. UNRWA is funded almost entirely by voluntary contributions. If you are looking for a rewarding opportunity to make a tangible difference for one of the most vulnerable communities in the world, UNRWA would like to hear from you. The incumbent: 1- Supervisor: The incumbent of this post reports to the assigned Procurement Officer. 2- Supervisees: Not Applicable. Responsibilities The incumbent: 1. Follows-up on procurement and contracting process including: A. The processes of receipt of requirements. B. Monitoring the accuracy of requisition details. C. Consolidation of purchase requisitions and preparation of data in logical manner to facilitate the bidding process. 2. Maintains standard documents for correspondence relative to his/her work of assigned purchase orders submissions, receipts of acknowledgement, due dates and deliveries. 3. Updates the records of procurement requisitions; assists the supervisor in preparation of long or short-term contracts documentation (as applicable), and periodically contacts contractors to obtain their most updated information. 4. As requested, initiates requests related to quality control reports and reports any discrepancies. 5. Assists the supervisor in the submission of RFQ, Tender, and RFP documents to the Suppliers; distributes the Purchase Orders copies to all concerned; maintains register for outstanding Purchase Orders, requisitions and follows up with the suppliers and or the fields as necessary. 6. Distributes materials as required; photocopy offers and distributes to end users; follows up on submissions and receipts, receives the samples and maintains records; prepares samples for inspection by the Sample Technical Evaluation Committee; appropriately store selected samples for further reference. 7. Drafts and types of correspondence related to the above; maintains accurate records related to his/her function. 8. Performs other duties as may be assigned by the supervisor. Competencies UN Core Values of Integrity, Professionalism and Respect for Diversity, and Core Competencies of Communication, Working with People and Drive for Results apply by default. Functional Leadership (as applicable) i. Applying Technical Expertise ii. Learning and Researching iii. Coping with Pressure and Setbacks Education - Secondary education plus successful completion of two years business course recognized by the Agency Job - Specific Qualification Not available. Work Experience Indicate your current involvement in any outside activities, as it is required. Including but not limited to employment, independent contractor/freelance consultant, board member (corporate, academic, etc), expert group, lobby, public speaking/writing (article, book, blog, social media etc), teaching, conferences, training, press statement, voluntary work, political activity, fundraising/donation for non-UNRWA entity, running for public office, role in political party or orgs, owning business, work for gov./NGO/private company/charity, UNRWA partner/vendor, full/part-time, paid or not. A yes answer doesn t necessarily lead to exclusion from future work at UNRWA, yet misrepresentation in providing accurate/complete info can lead to disqualification/termination of appointment, if hired. - A minimum of four years clerical experience in procurement and logistics is required -Please confirm if you live/ reside in West Bank or Jerusalem? And if you have West Bank or Jerusalem ID. please to mention its number down, as it is desirable.

Desired Candidate Profile

Education - Secondary education plus successful completion of two years business course recognized by the Agency Work Experience - A minimum of four years clerical experience in procurement and logistics is required Languages - English is required.