Procurement contract administrator

Draft, review and finalise service agreements, maintenance contracts, purchase/work orders, addendums, extensions and renewals using approved templates. Check contractual documents for accuracy, completeness and consistency, including scope of work, pricing, contract value, duration, payment terms, KPIs, VAT and other agreed conditions. Ensure contracts and work orders align with approved quotations, tender documents, evaluation results, budgets and approval records; identify and resolve discrepancies before submission. Coordinate with vendors, internal stakeholders and legal teams to close comments and finalise contractual documents for approval and signature. Maintain the master contract tracker, including contract values, commencement and expiry dates, renewal terms, notice periods and status. Monitor contract expiry dates, issue timely reminders and coordinate renewal reviews or tendering in advance, tracking actions through to completion. Maintain complete and audit-ready contract, tender, approval and correspondence records; monitor the validity of relevant vendor documents. Carry out other routine procurement activities, vendor coordination and assignments as directed by the Line Manager.

Desired Candidate Profile

Bachelor’s degree or diploma in any discipline, with practical experience in contract administration and procurement. Experience drafting and reviewing service agreements, maintenance contracts, work orders, addendums and renewals; contract tracking and tender coordination. Knowledge of quotation analysis, commercial evaluation and negotiation. Experience in facilities management, property management or service procurement is preferred. Required Skills and Competencies Strong drafting, document review and attention to detail, with the ability to identify errors and contractual discrepancies. Good organisational, analytical, communication and coordination skills; proficient in Microsoft Word, Excel and contract/procurement systems. Ability to manage multiple tasks, prioritise workloads, work under pressure and meet deadlines accurately. A technical background in engineering or facilities management is an advantage. Employment Type Full-time