Procurement Executive

• Job Summary The Procurement Executive is responsible for executing day-to-day procurement activities, including RFQ processing, quotation verification, purchase-order processing, supplier coordination, inventory follow-up, shipment coordination, invoice processing, and goods receipt activities in accordance with company procedures. The role ensures the continuity of supply for operational items, consumables, spare parts, food and beverage products, equipment, and other business requirements while coordinating with Warehouse, Logistics, Finance, suppliers, and operational departments. 2. Key Responsibilities A. Procurement Planning - Receive and process procurement requirements for operational supplies, consumables, spare parts, equipment, and other business needs. - Review item specifications, quantities, delivery timelines, and purchasing requirements. - Request and evaluate competitive supplier quotations. - Prepare quotation comparisons and procurement recommendations for management approval. - Ensure compliance with procurement policies and approval procedures. B. Purchase Order Processing - Prepare and issue purchase orders based on approved procurement requests. - Verify pricing, quantities, supplier conditions, and delivery terms. - Coordinate order confirmations with suppliers. - Ensure accurate procurement documentation and adherence to approval workflows. C. Supplier Coordination & Delivery Follow-Up - Follow up with suppliers on order confirmations, dispatch readiness, and delivery schedules. - Monitor outstanding and undelivered purchase orders. - Coordinate with suppliers to resolve delays, shortages, and delivery discrepancies. - Maintain effective supplier relationships and regular communication regarding order status. D. Shipment & Warehouse Coordination - Coordinate incoming shipments and relevant documentation. - Prepare and verify packing lists and shipment-related records. - Coordinate with warehouse teams to confirm receipt and verification of goods. - Verify received items against purchase orders and shipment documents. - Ensure accurate inventory updates and goods receipt processing. E. Invoice Processing & Inventory Control - Process Accounts Payable (AP) invoices based on verified purchase orders, packing lists, and Goods Receipt Purchase Orders (GRPO). - Ensure accurate item coding, inventory postings, and stock transactions. - Monitor stock requirements, inventory movements, and imported items. - Handle damaged goods and inventory adjustments according to company procedures. - Support operational cost control and procurement cost optimization. F. Supplier Accounts & Financial Coordination - Verify supplier invoices, quantities, pricing, and purchasing details. - Coordinate with Finance regarding supplier payments and procurement transactions. - Review supplier Statements of Account (SOA), credit records, and account reconciliations. - Ensure accurate supplier records and financial documentation. G. Reporting & Compliance - Prepare procurement reports and operational updates for management. - Maintain accurate purchasing records, supplier information, and shipment documentation. - Monitor procurement activities and identify operational discrepancies. - Ensure compliance with company procurement policies and internal controls. - Perform additional procurement-related duties assigned by management. 3. Job Characteristics Reporting Line: Procurement Manager Decision-Making & Problem-Solving - Identify and resolve procurement issues, supplier delays, inventory discrepancies, and invoice concerns. - Support procurement efficiency, cost control, and operational continuity. - Ensure accurate purchasing transactions and effective coordination between departments. Internal Coordination - Warehouse, Logistics, Finance, Operations, and Management. External Coordination - Suppliers, logistics providers, shipment coordinators, and other relevant vendors. 4. Qualifications & Requirements Education - Bachelor's degree in Business Administration, Supply Chain Management, Procurement, Logistics, or a related field. Professional Experience - 3 5 years of experience in procurement, purchasing, supplier coordination, inventory management, or related operations. - Experience in operational procurement, consumables, spare parts, equipment, or other business supplies is preferred. Technical Skills - Good understanding of procurement procedures, RFQs, quotation analysis, and purchase-order processing. - Knowledge of supplier sourcing, negotiation, and purchasing coordination. - Familiarity with shipment documentation, warehouse operations, and inventory management. - Understanding of AP invoice processing, GRPO transactions, and supplier account reconciliation. - Proficiency in ERP systems and Microsoft Office, particularly Excel. - Ability to prepare procurement reports and maintain accurate purchasing records. Behavioral Competen

Desired Candidate Profile

Qualifications & Requirements Education - Bachelor's degree in Business Administration, Supply Chain Management, Procurement, Logistics, or a related field. Professional Experience - 3 5 years of experience in procurement, purchasing, supplier coordination, inventory management, or related operations. - Experience in operational procurement, consumables, spare parts, equipment, or other business supplies is preferred. Technical Skills - Good understanding of procurement procedures, RFQs, quotation analysis, and purchase-order processing. - Knowledge of supplier sourcing, negotiation, and purchasing coordination. - Familiarity with shipment documentation, warehouse operations, and inventory management. - Understanding of AP invoice processing, GRPO transactions, and supplier account reconciliation. - Proficiency in ERP systems and Microsoft Office, particularly Excel. - Ability to prepare procurement reports and maintain accurate purchasing records. Behavioral Competen