Project Administrator – Tendering & Contracts

Job Description Roles & Responsibilities Manage the preparation, submission, and follow-up of tenders, quotations, and commercial proposals. Coordinate with clients, consultants, and subcontractors regarding project requirements and tender clarifications. Handle all project-related NOCs and authority approvals (RTA, DEWA, Dubai Municipality, DP World, etc.). Maintain and update tender logs, project records, contracts, and correspondence. Assist in the preparation of BOQs, cost estimates, and supporting tender documentation. Liaise with subcontractors and suppliers to obtain quotations and ensure timely submissions. Review contract documents and monitor contractual obligations, variations, and extensions of time. Coordinate with the engineering and operations teams to collect technical and commercial inputs for tenders. Track project milestones, approvals, and deliverables to ensure compliance with client requirements. Attend meetings with clients, consultants, and subcontractors as required and prepare meeting minutes. Ensure all project documentation is maintained in accordance with company procedures and quality standards. Follow up on payments, invoices, and commercial matters with clients and subcontractors. Support management in identifying and pursuing new business opportunities. Prepare weekly and monthly reports on tender status, project progress, and pending approvals. Ensure confidentiality and accuracy of all company and project-related information. Perform other duties as assigned by the management to support business operations and project execution. Desired Candidate Profile Bachelor's Degree in Business Administration, Civil Engineering, Construction Management, Law, or a related field. Minimum 3–5 years of experience in Project Administration, Tendering, and Contract Management within the UAE construction industry. Proven experience in handling tender submissions, contract administration, and project documentation. Familiarity with UAE authority procedures and NOC processes (RTA, DEWA, Dubai Municipality, DP World, and other relevant authorities). Strong understanding of procurement processes, contract management principles, and the complete project lifecycle. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and document management systems. Experience in preparing BOQs, quotations, commercial proposals, and subcontractor agreements. Excellent communication, negotiation, and stakeholder management skills. Ability to coordinate effectively with clients, consultants, subcontractors, and internal teams. Strong organizational skills with the ability to manage multiple tasks and meet strict deadlines. Knowledge of construction contracts, variations, claims, and project compliance requirements. UAE driving license will be an added advaeck important in fontage. Immediate availability or short notice period is preferred Employment Type Full Time Company Industry ConstructionCivil Engineering Department / Functional Area Contract ManagementEstimationTenderingQuantity Surveying Keywords ProcurementNegotiationBid CoordinatorBid ManagementClient RelationsLegal ComplianceProject Contracts ManagerContract AdministrationContract ManagerTender SpecialistCommercial AdministratorContract SpecialistTender Management Get real-time job updates only on our App