Technical Executive Assistant to the Managing Director (Civil & Infras

Job Description Roles & Responsibilities Provide executive and technical support to the Managing Director in daily business operations. Coordinate road, infrastructure, utility, and civil construction projects from tender stage through project completion. Prepare quotations, cost estimates, technical proposals, prequalification documents, and tender submissions. Draft and manage professional emails, letters, reports, presentations, and meeting minutes. Coordinate with clients, consultants, contractors, subcontractors, suppliers, and government authorities. Monitor project schedules, milestones, approvals, procurement activities, and deliverables to ensure timely execution. Track RFIs, material submittals, shop drawings, method statements, and project documentation. Maintain an organized document control system for all project and corporate records. Support procurement by obtaining quotations, comparing suppliers, preparing purchase requests, and following up on deliveries. Assist in business development by identifying new opportunities, preparing capability statements, and following up with prospective clients. Conduct market research and maintain a database of developers, consultants, contractors, and project leads across the UAE and GCC. Prepare weekly and monthly management reports, project progress reports, and action trackers. Coordinate meetings, record action items, and ensure timely follow-up with all stakeholders. Use AI tools such as ChatGPT, Microsoft Copilot, and other productivity platforms to prepare documents, summarize technical information, analyze data, automate repetitive tasks, and improve operational efficiency. Identify opportunities to implement AI and digital technologies that enhance productivity and business performance. Handle confidential company information with the highest level of professionalism and integrity. Perform additional assignments as directed by the Managing Director to support the company's strategic objectives. Desired Candidate Profile We are seeking a highly motivated, intelligent, and technology-driven Civil Engineering professional who can work directly with the Managing Director and contribute to the company's operational and strategic growth. The ideal candidate should have: Bachelor's Degree or Diploma in Civil Engineering. 3–7 years of UAE experience in civil, road, infrastructure, or utility construction projects. Strong knowledge of project coordination, construction documentation, tendering, procurement, and contract administration. Excellent communication, presentation, and professional email writing skills. Advanced proficiency in Microsoft Excel, Word, PowerPoint, and AutoCAD. Practical experience using AI tools such as ChatGPT, Microsoft Copilot, or similar platforms to improve productivity and automate routine tasks. Ability to prepare quotations, technical proposals, reports, meeting minutes, and project documentation with accuracy. Strong analytical, organizational, and problem-solving skills with excellent attention to detail. Ability to manage multiple projects, prioritize tasks, and meet deadlines in a fast-paced environment. Professional, trustworthy, and capable of handling confidential business information. Self-motivated, proactive, and eager to learn new technologies and improve business processes. Strong interpersonal skills with the ability to coordinate effectively with clients, consultants, suppliers, subcontractors, and internal teams. UAE driving licence is preferred. Immediate joiners or candidates with a short notice period will be given preference. Employment Type Full Time Company Industry ConstructionCivil Engineering Department / Functional Area Contract ManagementEstimationTenderingQuantity Surveying Keywords Executive SupportSenior Technical AdministratorSenior Project Executive AssistantManaging Directors Office ManagerInfrastructure ProjectsCivil EngineeringReport PreparationLead Executive AdministratorOperations Executive Coordinator Get real-time job updates only on our App