Urgent Hiring for Document Controller

Job Description Roles & Responsibilities Key Duties & responsibilities: o Support the Marketing team in daily administrative and operational activities. o Manage the department's daily documentation and administrative functions. o Prepare, proofread, coordinate, and finalize RFPs, proposals, agreements, reports, presentations, and other marketing documentation. o Maintain document version control, revision history, distribution registers, and approval records to ensure only the latest approved documents are circulated. o Manage electronic document management systems and maintain an organized, centralized repository of marketing documents, brand assets, templates, and approved collateral. o Coordinate document submissions, reviews, approvals, and information requests with internal departments, consultants, agencies, suppliers, and external stakeholders. o Monitor and track agency and supplier contracts, payments, purchase orders, and invoices against agreed terms. o Maintain and update the marketing budget tracker and support budget reporting. o Track and maintain marketing project trackers, annual leave records, attendance, departmental reports, and performance metrics. o Schedule and coordinate internal and external meetings, prepare meeting agendas, record Minutes of Meeting (MoM), and follow up on action items. o Maintain marketing calendars, project timelines, and key milestones to ensure timely delivery of campaigns and projects. o Track project deliverables, deadlines, approvals, and dependencies, escalating potential delays where required. o Prepare weekly and monthly status reports, documentation summaries, and dashboards for management. o Establish, monitor, and enforce document control procedures, internal controls, filing structures, naming conventions, and quality standards. o Archive completed projects and maintain records in accordance with company document retention policies. o Support procurement and vendor administration, including onboarding documentation and contract records. o Ensure confidentiality and security of all marketing, commercial, and contractual documentation. Desired Candidate Profile Years and Industry of experience: 5+ years experience either with a Developer, real estate related industry or within a marketing organisation. Education – preferably degree qualified with very strong MS office skills. Language Skills – fluent English Employment Type Full Time Company Industry Real Estate Department / Functional Area MarketingBrand ManagementMarketing ResearchDigital Marketing Keywords DocumentationDocument ControllerAconexDocument Control CoordinatorProject Document SpecialistTechnical DocumentationSenior Document ControllerDocument Administrator Get real-time job updates only on our App