Admin & HR Officer

Office Operations & Reception: Oversee daily office functions and reception to deliver a customer-centric experience for all visitors and employees. Inventory & Supplies Management: Monitor and maintain optimum stock levels for stationery, housekeeping materials, pantry, and canteen supplies. Staff Accommodation Oversight: Manage staff housing allocations, tenancy agreements, cleanliness, routine maintenance, and occupant compliance. Utility & Bill Processing: Review, verify, and ensure prompt, on-time payments for all utility bills (electricity, water, gas, internet, mobile services). Fleet Management: Supervise the company’s vehicle fleet, handling servicing, routine maintenance, registrations, fuel usage, and driver scheduling. Vendor & Contract Management: Build vendor relationships, negotiate service terms, evaluate contractor performance, and verify completed work orders. Security & Facility Safety: Supervise security personnel and protocols to ensure a safe, secure, and well-maintained physical work environment. Cross-Department & Factory Coordination: Act as the primary administrative link to fulfill facility and operational requirements for factory staff and other departments.

Desired Candidate Profile

Education & Certifications: Bachelor’s degree in Business Administration, Facility Management, Hospitality, or a related field; health/safety certifications are a plus. Work

Experience

3–5+ years in office administration or facility management, including experience with vendor oversight, fleet operations, staff accommodation, and factory coordination.

Technical Skills

• Proficient in MS Office, basic administrative/ERP software, vendor negotiation, and utility bill tracking
• Soft Skills & Competencies: Customer-centric mindset, strong leadership to supervise security/fleet/housekeeping personnel, clear communication, and fast problem-solving under pressure
• Employment Type Full-time

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