Administration & HSE Officer

Job Description Roles & Responsibilities Administration Responsibilities Manage the company's day-to-day administrative operations. Maintain company records, licenses, permits, and registrations, ensuring timely renewals. Coordinate employee and visitor transportation and manage company vehicle scheduling. Ensure vehicle registrations, insurance, maintenance, and related documentation are up to date. Report and follow up on vehicle-related incidents and maintain accurate records. Monitor and manage administrative systems, including Salik, Darb, attendance, telecommunications, and related services. Prepare monthly reports on transportation, fuel, vehicle maintenance, and administrative expenses. Coordinate utility and telecommunication payments. Manage office supplies and administrative procurement. Oversee company camps, site offices, and staff accommodation to ensure proper maintenance and compliance. Provide general administrative support and perform other duties assigned by management. Health, Safety & Environmental Responsibilities Implement and monitor the company's HSE Management System, ensuring compliance with UAE HSE regulations, client requirements, and company policies across the factory, warehouse, offices, and project sites. Conduct regular HSE inspections and risk assessments, identify hazards, investigate accidents, incidents, and near misses, and ensure timely implementation of corrective and preventive actions. Maintain HSE documentation and compliance records, including inspection reports, incident logs, PPE records, training records, emergency equipment inspections, and support internal/external HSE audits. Promote a safe working environment by coordinating HSE inductions, toolbox talks, emergency drills, monitoring PPE compliance, and ensuring company facilities, camps, and work areas meet health, safety, and welfare standards. Desired Candidate Profile Bachelor’s degree in Business Administration or a related field Previous administrative or office experience in the UAE preferred Strong organizational and time management skills Proficiency in Microsoft Office Good communication and teamwork skills Employment Type Full Time Company Industry ConstructionCivil Engineering Department / Functional Area Administration Keywords Document ManagementVehicle ManagementAdministrationFile ManagementAdministrative Coordinator Get real-time job updates only on our App