Estimation Technical Support Section Head

Job Purpose: To lead and manage the technical submission process for project bids and tenders, ensuring all technical documentation is accurate, compliant, and submitted on time. This role is central to coordinating between internal departments and providing critical support to the Estimation and Business Development teams to secure new projects. 1.Prepare bi-weekly report for projects, technical submission and status. 2. Review & approve projects Method of statement. 3. Prepare and follow up the technical submission of the project. 4. Follow up with related departments for technical submission (Commercial, HR, HSE, Social, Quality, operation... etc.) 5. Coordinate with tender coordinator /Business development (submission dates and updated clarifications or documents). 6. Support & follow up with the Estimation team if there are any obstacles facing them (Concerning any delay in the technical submission). 7. Prepare project Bid Closing check List and ensure all documents are fulfilled as per client requirements on time. Work Activities & Context Work Activities 1. Documentation Preparation & Management Drafting and Compiling: Write, edit, and consolidate information to create comprehensive bi-weekly project status reports and technical submission packages. Checklist Creation: Develop and maintain detailed "Bid Closing Checklists" to track every required document for each tender. Quality Control: Proofread and format documents to ensure they are professional, error-free, and adhere to company branding guidelines. Record Keeping: Maintain a centralized and organized repository (e.g., on a server or document management system) for all active and archived bid documents, including methods of statement, technical clarifications, and client requirements. 2. Technical Review & Approval Method Statement Analysis: Critically review project Method Statements for technical accuracy, feasibility, safety, and compliance with project specifications. Approval Workflow: Manage the formal approval process for technical documents, ensuring they are signed off by the correct authorities before submission. Risk Assessment: Identify potential technical or logistical risks within the proposed methodologies and suggest improvements. 3. Coordination & Liaison Internal Follow-ups: Proactively communicate with related departments (Commercial, HR, HSE, Quality, Operations, etc.) to gather their required inputs for the technical submission. Meeting Facilitation: Schedule and lead coordination meetings to align all departments on submission deadlines, requirements, and responsibilities. Bridge Function: Act as the primary point of contact between the Technical/Estimation teams and the Tender Coordinator/Business Development team, ensuring a seamless flow of information. 4. Planning, Monitoring, & Follow-up Schedule Management: Create and manage a detailed master schedule for all ongoing bids, tracking key milestones and submission dates. Progress Tracking: Monitor the status of each department's contributions against the schedule using tools like the Bid Closing Checklist. Proactive Intervention: Identify potential delays or bottlenecks in the technical submission process and initiate follow-up actions (emails, calls, meetings) to keep the bid on track. 5. Support & Problem-Solving Obstacle Removal: Work directly with the Estimation team to identify and help resolve any issues that are delaying the technical part of their bid preparation. Clarification Management: Coordinate with the Tender team to receive, interpret, and distribute updated client clarifications to the relevant internal departments. Solution Development: Facilitate problem-solving sessions to address technical challenges or last-minute changes in client requirements. 6. Reporting & Communication Status Reporting: Prepare and distribute the bi-weekly reports on project status, technical submission progress, and any critical issues to management. Management Updates: Provide verbal and written updates to senior management on the status of high-priority bids and flag any critical risks. Stakeholder Communication: Maintain clear and consistent communication with all internal and external stakeholders involved in the bid process.