Group Procurement Officer

Identify, pre-qualify, and evaluate potential suppliers against defined criteria (price, quality, reliability, compliance). Maintain and update the approved supplier database. Conduct periodic supplier performance reviews and corrective action plans. Develop and manage long-term strategic supplier partnerships. Monitor supplier financial health to mitigate supply-chain risk. Obtain a minimum of 3 competitive quotes / RFP responses for all and as applicable purchases. Evaluate bids based on cost, quality, lead time, and compliance criteria. Ensure all purchase orders are raised and approved in line with the Delegation of Authority (DoA). Maintain and update the procurement tracker on a real-time basis. Ensure compliance requirements are managed as applicable. Negotiate commercial terms, pricing, SLAs, and delivery schedules with suppliers. Draft, review, and execute supplier contracts in coordination with the Head of department and Legal team as applicable. Manage contract initiation, execution, amendment, renewal, and termination. Ensure penalty and warranty clauses are enforced when suppliers fail to meet agreed terms. Maintain contracts, Tenancy document and insurances in system to issue timely renewal alerts. Support and Implement specific procurement strategies to drive cost reduction as advised by Head of Department. Analyze Total Cost of Ownership (TCO) and recommend optimal sourcing decisions. Identify and leverage consolidation, bulk purchasing, and framework agreement opportunities. Track and report realized cost savings against annual targets. Benchmark pricing against market rates and flag anomalies to Head of Procurement. Collaborate with Finance, IT, HR, QHSE, Operations, and Project teams to understand business requirements. Translate internal business needs into clear procurement specifications and RFPs. Coordinate with the Accounts Payable team to resolve invoice discrepancies and ensure timely supplier payments. Attend progress meetings to advise on procurement timelines and PRF& PO status. Act as primary point of contact for all procurement-related queries from internal stakeholders. Prepare monthly procurement performance reports to the Head of Procurement. Maintain accurate and complete records of all procurement transactions (POs, invoices, contracts, delivery notes). Generate spend analytics and KPI dashboards to highlight trends and improvement areas. Update the procurement tracker daily and flag overdue items to Head of Department. Conduct ongoing market research to identify emerging suppliers, materials, and technologies. Stay updated on commodity price trends, supply chain disruptions, and regulatory changes. Recommend new sourcing channels, e-procurement tools, or technologies to improve efficiency. Benchmark internal procurement practices against industry best practices. Support new product or project launches by identifying and qualifying fit-for-purpose suppliers. Ensure all procurement activities are conducted with integrity, transparency, and in strict compliance with the Anti-Bribery & Corruption policy. Incorporate Environmental, Social, and Governance (ESG) criteria into supplier selection and evaluation. Promote local and sustainable sourcing where commercially viable. Escalate any conflict-of-interest or ethics-related concerns to the Head of Procurement immediately. Participate in the annual review and update of the Procurement Policy and procedures.

Desired Candidate Profile

Bachelor's Degree in Supply Chain Management, Business Administration, Finance, or a related field CIPS (Chartered Institute of Procurement & Supply) CSCP (Certified Supply Chain Professional) or equivalent Minimum 1–3 years of experience in procurement, purchasing, supply chain, or a related administrative role Experience in a group / holding company or multi-entity environment is an advantage Exposure to contract negotiations and supplier performance management preferred High attention to detail and accuracy Multitasking and ability to work under pressure to meet deadlines Integrity, transparency, and ethical conduct Proactive, self-motivated, and results-driven Collaborative team player with strong interpersonal communication Time management and ability to manage multiple simultaneous projects Strong decision-making and problem-solving skills Negotiation and influencing skills Project management fundamentals Stakeholder management and cross-functional collaboration Procurement principles, policies, and best practices Supply chain management and end-to-end sourcing processes Contract management and commercial law fundamentals Market research, spend analysis, and cost modelling UAE regulatory and compliance environment (VAT, trade regulations ERP procurement modules Advanced MS Excel (pivot tables, VLOOKUP, data analysis) e-Procurement platforms and digital sourcing tools Spend analytics and KPI reporting RFP/RFQ preparation and bid evaluation Employment Type Full-time