Sales Secretary

Responsibilities

• Administrative Support: Provide administrative and clerical support to the sales team, ensuring smooth day-to-day operations
• Maintain and update sales records, contracts, and client databases
• Prepare sales reports, presentations, and proposals as required
• Customer Coordination: Act as a point of contact for clients, handling inquiries and providing necessary information
• Coordinate meetings, calls, and follow-ups with clients on behalf of the sales team
• Assist in drafting and responding to client correspondence
• Sales Documentation & Processing: Prepare and process quotations, purchase orders, invoices, and other sales-related documents
• Ensure all sales documents are accurate and compliant with company policies
• Track pending orders and follow up with relevant departments for timely execution
• Communication & Scheduling: Schedule and coordinate sales meetings, conferences, and team discussions
• Manage the sales team’s calendar and appointments
• Communicate important updates and reminders to the sales team
• Market Research & Support: Assist in conducting market research and gathering competitor insights
• Help in preparing promotional materials and supporting marketing campaigns
• Maintain records of customer feedback and sales trends for future planning
• General Office Support: Maintain an organized filing system for sales documents and reports
• Handle travel arrangements and itinerary planning for sales personnel if required
• Perform other administrative tasks assigned by the sales manager
• Job Types: Full-time, Permanent Work

Location

In person Desired Candidate Profile – Sales Secretary (Female) Gender: Female

Experience

2–3 years of experience in sales coordination, secretarial, or administrative roles, preferably in the construction, machinery rental, or trading industry.

Education

Bachelor's degree or diploma in Business Administration, Office Management, or a related field. Communication

Skills

• Excellent verbal and written communication skills in English
• Knowledge of Hindi or Arabic is an added advantage

Technical Skills

• Proficiency in MS Office (Excel, Word, Outlook) and general office documentation
• Administrative

Skills

• Ability to manage schedules, prepare quotations, invoices, sales reports, and maintain proper records
• Coordination

Skills

• Strong ability to coordinate with clients, sales teams, and internal departments
• Personal Attributes: Well-presented, organized, proactive, detail-oriented, and capable of multitasking

Location

Candidates currently residing in the UAE are preferred. Availability: Candidates who can join immediately or within a short notice period are preferred. Key Requirement: A professional and confident female candidate with strong communication, coordination, and organizational skills who can efficiently support the sales team and manage daily secretarial responsibilities. Employment Type Full-time

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