Filipina Executive Secretary & Personal Assistant

Basic Monthly Salary + Performance Incentives+ Fuel/Vehicle Allowance We are seeking a highly organized, trustworthy, and proactive Executive Secretary & Personal Assistant to provide secretarial, administrative, and personal support. The ideal candidate will serve as the central backbone of daily business operations, client communications, property listing logistics, and scheduling. Having a valid UAE driving license and personal vehicle is required to assist with outdoor errands, document delivery/pickup, and property-related tasks across the city. Manage daily business calendars, schedule client meetings, property viewings, and appointments. Handle confidential communications, official correspondence, and emails on behalf of the management. Run business and personal errands outside the office using personal transportation (fuel/usage reimbursed or covered via allowance). Office Administration & Secretarial Duties Serve as the primary point of contact for clients, phone inquiries, and walk-ins. Organize and maintain digital and physical filing systems, tenancy contracts, property documents, and company records. Prepare invoices, payment receipts, vouchers, and handle basic bookkeeping/petty cash tracking. Ensure office supplies, utility payments, and daily office operations run seamlessly. Property Photography, Media & Listing Support (Real Estate) Visit properties, take high-quality photographs, and record walkthrough videos of listings using a phone or camera to showcase properties attractively. Edit, enhance, and organize media files for marketing use. Upload, manage, and update property listings with photos and descriptions on portals (Bayut, Property Finder, Dubizzle, social media). Draft leasing agreements, agency agreements, and client offer letters. Coordinate with tenants, buyers, landlords, and maintenance vendors for appointments or key handovers.

Desired Candidate Profile

Nationality: Filipina (Female) License & Vehicle: Must possess a valid UAE Driving License AND own/have access to a reliable private vehicle for visiting properties and taking photos. Media

Skills

• taking property photos/videos and basic media content creation for real estate listings
• Languages: Excellent written and spoken English
• Computer

Skills

Proficient in MS Office (Word, Excel, Outlook), Canva, CRM software, Soft

Skills

• Exceptional organizational ability, strong attention to detail, polished presentation, discretion with confidential information, and high stress tolerance
• Compensation & Benefits Basic Salary: fixed monthly salary Incentives: Performance-based monthly/quarterly bonuses linked to team/deal closings
• Vehicle Allowance: Dedicated monthly allowance or reimbursement for fuel Statutory

Benefits

Employment Visa, Medical Insurance Employment Type Full-time

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